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General Administration Lead - Belgium  

Company managed [?] Still accepting applications

Posted on : 10 July 2017

Project Description

Description:
  • We embrace research and science - bringing innovative ideas, products and services to advance the health and well-being of people. 
  • Employees of our Companies work with partners in health care to touch the lives of over a billion people every day, throughout the world.
  • We are looking for a new General Administration Lead to join our European Logistics Center (ELC). 


Essential Functions / Duties and Responsibilities of the General Administration Lead include:
  • ELC (European Logistics Centre) Records Management (RM) Program Site Leader
  • Facilitate the execution and performance of the Records Management (RM) Program as per company’s procedure and all other related RM documentation / standards.
  • Develop update and implement RM policies and procedures locally
  • Train and assist departmental Records Coordinators
  • Organize and carry out internal Records Management Compliance Assessments, to monitor departmental compliance
  • Conduct yearly WWRIM (World Wide Records Information Management) site assessment
  • Ensure compliance with Legal Hold Notices issued by legal department
  • Establish Vital Records protection
  • BCP (Business Continuity Plan) Owner
  • Plan owner – responsible for compiling the BCP (Business Continuity Plan) by coordinating with key stakeholders, producing and distributing the plans
  • Perform yearly review / update of new information
  • Train associates on BCP processes as required 
  • General Administration Activities
  • Act as point of contact and interface with ELC Management in relation with different suppliers providing advisory / consultancy services
  • Act as point of and interface with ELC Management in relation with different entities such as Tax Authorities on general aspects
  • Act as point of and interface with ELC Management in managing general contracts and intercompany contracts 
  • Other Areas of Responsibility
  • Support with general finance compliance activities as well as with finance monthly / quarterly closing activities
  • Conduct the initial check of invoices from suppliers and manual payments
  • Perform other general finance administration as required


Qualifications
  • Bachelor’s degree
  • Fluency in English
  • Strong communication, training and presentation skills
  • Previous experience in BCP/ Finance Compliance is an asset
  • Knowledge of MS-Office, Visio is an advantage
  • Knowledge of Quality and Document Control systems a plus
  • Ability to work independently, take initiative and be proactive 
  • Coordination and organization skills 
  • Be persistent, persuasive and determined


What’s in it for you…?
  • As an employee we consider you as our most valuable asset. We take your career seriously. 
  • As part of a global team in an innovative environment your development is key and our day-to-day responsibility. 
  • Through e-university, on the job training, various projects and programs, we ensure your personal growth.
  • Our benefits make sure we care for you and your family now and in the future.