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Administrative Assistant, U.S. Business Insights & Operations - United States  

Company managed [?] Still accepting applications
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Posted on : 19 June 2017

Project Description

POSITION SUMMARY:
  •  This position provides complex administrative support functions for the U.S. Business Insights & Operations team within the U.S. Commercial department, ensuring efficient office operations and has the ability to work independently in a fast-paced environment.
  •  Strong initiative and follow-through is essential for this position. Candidate will report to the Executive Director, U.S. Business Insights & Operations.


ESSENTIAL FUNCTIONS:
 To perform this job successfully an individual must be able to perform each essential function satisfactorily:
  •  Responsible for heavy calendar management utilizing Outlook
  • Experience with support of management and team members
  • Coordinate meeting arrangements
  • Schedule meeting with internal and external groups as needed, including organizing all meeting logistics (availability of attendees, meeting rooms and equipment, online conferencing via WebEx and catering as required)
  • Assist with creating/editing executive and/or departmental documents and presentations
  • Assist with travel needs in accordance with company  travel policy (air, hotel, car, visa, etc.)
  •  Assist with the development and processing of agreements and invoices
  • File expense reports using online system (Concur)
  •  Back up to other administrative assistants and receptionists
  • Oversee and execute timely completion of additional projects, as needed
  •  Handle confidential material effectively and discreetly
  • Establish, update and maintain departmental files (paper and electronic) and records
  •  Screen telephone calls, take messages, redirect calls, and respond to routine inquiries regarding departmental business
  • Type and format confidential and non-routine documents
  • Proven ability to work under tight deadlines and pressure in a composed manner
  •  Other duties as assigned



QUALIFICATIONS:
  • Bachelor’s degree preferred
  • 3+ years of related administrative experience in pharmaceuticals/biotechnology
  •  Ability to work independently
  •  Ability to juggle multiple projects with superb accuracy
  • Exceptional customer service skills, over the phone and in person, with internal and external personnel
  • Demonstrated exceptional MS Office skills (Word, Excel, Outlook, and PowerPoint)
  • Ability to build partnerships across the organization
  • Must be able to work 8:00 am to 5:00 pm