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VBU Development Delivery Project Officer Zürich Switzerland,  

Takeda (company)


Posted on : 26 February 2017

Project Description


OBJECTIVE: 
  • This position provides project management expertise and leadership skills to global, cross-functional, cross-divisional teams in their support of the Development Delivery organization, supporting the  achievement of the organization s strategic objectives. 
  • Responsibilities include translating the strategic direction for the group into an efficiently executable plans; predicting and planning solutions to achieve successful operational execution; driving the team to achieve clarity on issues and focus on effective contingencies; interfacing with management and influencing decision-making, monitoring slippage and developing strategies to get back on plan and navigating through the internal governance for projects. 
  •  This position works closely with other groups in PDD and Vaccines in order to achieve the goals of the department. 
  • This role has no direct people management responsibilities.



ACCOUNTABILITIES:
Project focused activities:
  • Contribute to advancing better alignment of work with strategic goals, effective support of stakeholder communication and collaboration.
  • Partner with business leaders to advance important organizational objectives.
  • Project management process/methodology: Develop and implement a consistent and standardized process
  • Lead the cross-divisional project planning efforts of the Development Delivery team,  or other cross-functional teams in defining and implementing the project strategy and operational plan. This implies managing the creation and/or the strategy framework as well as the operational plan and formulating the project scope, project plan, execution strategies & critical paths with the team. Responsible for coordinating governance approvals for the key project deliverables.
  • Proactively identify and drive project and resource priorities that align with the business objectives.
  • Establish, communicate and execute plans resulting in achievement of project goals.
  • Guide and manage the creation of project strategies and prepare presentations to management.
  • Provide direction and obtains buy-in of all team members to integrated product strategy.
  • Gather project data and production of information for management review supporting decision making processes.
  • Identify ways to accelerate the project execution where possible while maintaining high quality standards.
  • Continuously and efficiently manage stakeholders at various levels and across functions.
  • Provide the administrative support needed for effective decision making by documenting governance decisions and tracking action items for future governance sessions.
  • Enforce consistent performance reporting guidelines so each project reports project performance consistently. 
  • Assist the program/project manager in developing necessary communications to relevant stakeholders.
  • Proactively identify potential issues or obstacles and achieves resolution or plans contingencies and follow issues through to resolution ensuring that all issues arrive at a singular conclusion or recommendation.
  • Partners with the Study Teams to manage a global, cross-divisional budget related to clinical operations.
  • Define and maintain standards for project management within Development Delivery.
  • Lead the project risk management process in the team and generate the cross-functional, cross-divisional project risk register for assigned project Mentor and train team members on project management tools and knowledge management as needed.
  • Orchestrate the involvement of appropriate cross-regional, cross-functional individuals in relevant communications, decisions and working groups.
  • Generate collaboration, cooperation and communication across divisions and functions and between EU, Americas, Asia and Japan team members as well as applicable Alliance partners.

Qualifications
EDUCATION, EXPERIENCE AND SKILLS: 

Education
  • Masters Degree in business-related field preferred
  • Project Management certification


 Experience
  • Thorough knowledge (minimum 7-8 years) of drug or vaccine development in Clinical Operations, Services or Process Management. 
  • Minimum 4 years experience as a project manager with complex project deliverables in a multi-disciplinary, global environment
  • Demonstrated (leadership) skills in managing matrix teams, influencing outcomes and driving key project decisions
  • Proven ability to clearly and concisely communicate and present key information objectively  and collaborate effectively with management
  • Proven ability to work effectively and diplomatically in conflict situations


Knowledge and Skills:
  • Vaccine, biologics or injectable clinical study or operation expertise (is desirable)
  • Strategic problem solving 
  • Strong influencing skills 
  • Decision-making within a cross-functional and cross-cultural, global team structure
  • Flexibility, tolerance and diplomacy to best manage change and differing opinions.
  • Highly effective communications skills  written and verbal
  • Management of multiple tasks of varied complexity simultaneously
  • Excellent organizational skills
  • Effective negotiation and positive influencing abilities
  • Highly effective presentation skills  create and deliver presentations with appropriate messaging and focused recommendations
  • Microsoft Project Professional, SharePoint, Excel, PowerPoint & Word 
  • May work on the computer for several hours at a time
  • Fluent in English
  • Project Management Professional certification with PMI desired
  • May travel to the US and Japan offices and other meeting locations internationally. 
  • Approximately 25% travel is required.


Schedule
Full-time

Locations

Zurich Switzerland

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