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Team Assistant (m/f) - Germany  

Definiens (company)


Posted on : 21 April 2017

Project Description

We are searching for a highly qualified Team Assistant (m/f) to join our expanding team.

  • Perform high-level support to the Commercial Leadership team members 
  • Support internal communication and exchange with European headquarters 
  • Act as the point of contact between Leadership team members and their direct reports, staff, board members, partners and customers 
  • Pro-active calendar management, expense reporting and coordination of domestic and international travel 
  • Reception duties, including answering phone calls, handling incoming and outgoing mail 
  • Plan and schedule meetings and appointments, take notes and follow up on action items 
  • Support logistics for internal and external events 
  • Coordinate the maintenance of office supplies and work with facility management 
  • Support the onboarding of new employees 
  • Assist in preparing and formatting presentations 
  • Serve as a liaison between employees, customers and external service providers 

Qualifications & Skills                                          
  • Bachelor’s degree preferred 
  • Minimum 2 - 3 years administrative experience 
  • Expertise with Microsoft Office: Word, Excel, PowerPoint, Outlook 
  • Excellent written and verbal communication skills in English, German preferred 
  • Ability to work independently and self-motivated 
  • Demonstrated ability to prioritize and problem solve 
  • Sense of responsibility and ability to work under pressure and in a fast-paced and growing company 
  • Strong capacity for teamwork and excellent organizing and planning ability 
  • Ability to handle sensitive, confidential matters 

We offer
  • This is a challenging and rewarding position within a pioneering company that works with cutting edge technologies. 
  • We offer a modern, creative and international working environment with great colleagues and team spirit and excellent working conditions with ongoing professional development opportunities.