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Sourcing Manager - Professional Services - United Kingdom  

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Posted on : 10 July 2017

Project Description

Job Title:

Sourcing Manager – EMEA Procurement

Job Family:

Finance/Procurement

Department:

Procurement

Grade:

11

Verified by HR:

Y HAY

Date:

July 2016

Competency:

Manager

 

Organisational Fit:

Reports to:

Category Lead

Peers:

Sourcing Managers x 3

Subordinates:

 

 

Purpose of the Position:

 

Sourcing Manager will support the EMEA Category Lead, as part of the Procurement Transformation programme, in driving a multi-year transformation through the delivery of category excellence. Working as part of the wider Procurement team, this role will be responsible for supporting and delivering market leading deliverables through a focus on a wide range of commercial levers capable of driving value beyond price initiatives.

 

This role will have the following key goals:

 

  • Work with the Category Lead & key Regional/Global Procurement team members to define & execute the Category strategy

 

  • Working alongside the Category Lead; develop, support and execute Regional and Global Category Strategies that are aligned with business requirements, provide short, medium and long term focus and generate market-leading deliverables

 

  • Support and lead multi-functional, cross-regional, cross-business category teams through the sourcing lifecycle and in line with the Procurement strategy and agreed targets for cost & quality

 

  • Support the Category Lead and serve as interface to respective Global and Regional Business Unit/Functional leaders to align procurement activities with operating priorities, influence behaviours and deliver leading financial and performance objectives

 

  • Apply leading tools & techniques to segment suppliers for the category, understand supplier performance, analyse market trends & constraints and deliver a broad range of value chain initiatives to improve performance, reliability, quality and life cycle costs

 

  • Support/Partner with Category Lead on high-level projects and initiatives as required

 

  • For agreed categories/sub-categories, manage spend and usage patterns in order to deliver high levels of compliance across the business

 

 

 

 

 

 

 

 

Core Tasks, Responsibilities and Authority:

 

This role will support the Category Lead on major category-related projects and be accountable for leading all supply-related aspects for given sub-category groupings and as such, to ensure the business derives industry leading value whilst maintaining alignment with business needs. Category success will be viewed through the delivery of competitive long-term strategic targets and objectives, development of best practice sourcing capabilities and market knowledge and through the realisation of procurement synergies across the Regional & Global footprint of Astellas.

 

The core tasks and responsibilities will be to:

 

Support/Lead Global/Regional sourcing initiatives with accountability to work with the Business Units/Functional Areas & key stakeholders to deliver industry leading value and relevant functional, business and performance objectives through the use of a wide range of value levers

 

Compliance:

  • Embed Compliance Culture across all Regions of the business ensuring Integrity in Action is actively applied in all initiatives.  
  • Ensure Commercial Development Function strictly adopt a culture of ethics and compliance; leading by example and appropriately challenging non-compliance.   
  • Ensure adherence to Astellas policies relating to Ethics and Compliance standards and interactions with Healthcare Professionals (HCPs), Healthcare Organisations (HCOs) and Patient Organisations (POs).

 

  • Undertake data analysis and engage with internal stakeholders in order to generate ideas and opportunities and ensure the Category strategy and plans are aligned to functional and business targets

 

  • Support, negotiate and develop contract framework including Master Service Agreements, Service Level Agreement templates with key/relevant suppliers and ensure full implementation

 

  • Manage the risk associated with the category spend, deploying analytical tools and data sources to assess risk, recommend action, manage market volatility and optimise cost

 

  • For all relevant Global/Regional projects, deliver a robust implementation to maximise value and deliver contract compliance – should also include ongoing monitoring

 

  • Work with global/regional Procurement teams and cross-functional business partners to rationalise and simplify processes and data in order to reduce complexity and integrate legacy/new businesses to the ‘Astellas Way’

 

  • Represent Astellas at industry and Procurement conferences and events to identify new potential sources of supply, key external relationships and to build credentials as a leading practice Procurement organisation

 

  • Establish Marketing and Stakeholder Engagement plans in order to create positive working relationships with key relevant stakeholders, leveraging these relationships to influence and win support for Procurement Transformation

 

  • Drive level of Procurement influenced compliant spend through introduction of effective control mechanisms and reduction of ‘maverick’ spend

 

  • Ensure suppliers understand Astellas policies and introduce compliance reporting

 

  • Provide transparent reporting to Global/Regional Business & Procurement leaders in order to clearly track performance and associated Risks/Opportunities

 

  • Ensure consistent procurement processes are undertaken to select 3rd parties that provide optimum value and quality for the business. This will include as appropriate, supplier segmentation, assessment of supplier risk, objective evaluation, financial analysis, commercial negotiation and contract generation

 

Quantitative Dimensions:

 

  • Department Size: No direct reports, with support of Category Lead, indirect management of a number of Regional/Global Category teams

 

  • In-Scope Spend: Overall Category spend scope will be approximately €100m - €150m (EMEA) and will increase with global initiative delivery. Within this value, the Sourcing Manager will be expected to manage in the region of €30m directly

 

  • Ad-Hoc Management: With the support of Category Lead, will be required to lead significant multi-functional & cross-regional/global category teams which will include senior leaders within the Functional/Business areas. In addition, will need to regularly report to a wide range of Regional/Senior Management representatives

 

  • Objectives: Delivery will be in line with the broad value proposition identified in Procurement Strategy and will include

 

  • ~€2m value achievement,
  • Upper Quartile House of Procurement delivery
  • Involvement with introduction of appropriate risk management governance model

 

  • Travel: Key area of the role will be to support, align with and influence EMEA/Global Business stakeholders and therefore, significant global/regional travel will be required (estimated at 30% - 40% of role)

 

Interpersonal Relationships:

Internal

 

Build and maintain interpersonal relationships across the following:

 

  • Senior Director – Procurement, EMEA

 

  • Category Leads – Procurement, EMEA

 

  • SVP F&A and CFO, EMEA

 

  • EMEA Management Team and Committee

 

  • EMEA Finance Leadership

 

  • Senior Management of Astellas European Affiliates and non-Affiliates

 

  • Senior Management within EUTD, IS & M&D

 

  • Procurement representatives from Japan & US

 

  • Other Astellas Affiliate employees – within Europe and outside Europe
External

 

  • External vendors

 

  • External consultancies

 

  • Pharmaceutical/Procurement professionals

 

 

Specific Physical Abilities:

 

  • Ability to produce high quality deliverables under deadline pressures – self-motivated to deliver and with a proven ability to engender similar behaviour in a team

 

  • Ability to multi-task and prioritise workload as required

 

  • Ability to travel to, and work for periods within Affiliates with minimal prior notice to perform roles and responsibilities

 

Specific Environmental Factors:

 

  • This role is based in in Chertsey, UK or Leiden, Netherlands

 

  • Frequent travel will be required to discharge the duties of the job (30% - 40%)

 

  • Fluent in written and spoken English and additional European language capability will be a significant advantage

 

 

 

 

 

 

 

 

 

Professional Profile

Competencies

Experience

Qualifications:

  • Degree qualified

 

IT and Financial Systems:

 

  • General working knowledge & competency in Microsoft packages including MS Word, MS Excel and MS Project, MS PowerPoint

 

  • Experience in Source to Pay systems

 

  • Embraces and applies leading edge tools and techniques

 

Competencies:

 

  • Need to have strong interpersonal and influencing skills – it will be very important to build relationships, trust and to become respected by the business teams

 

  • Must have energy, confidence and ability to identify opportunities and drive the business to deliver the necessary change and benefits

 

  • Strong implementation skills. Able to interpret business requirements and effectively align inputs, outputs and results

 

  • Makes good and timely decisions that moves the organisation forward, based upon a mixture of facts, analysis, experience and judgement

 

  • Builds strong customer relationships and delivers customer centric solutions

 

  • Ability to handle multiple projects at the same time and close advanced projects on time with minimal supervision

 

  • Able to provide input to and drive initiatives that will have significant impact on long-term business decisions

 

  • Operates well under ambiguity and able to effectively manoeuvre through complex policy, process and people related organisational dynamics
  • Drive and determination to succeed, meet deadlines and deliver to a high standard

 

  • Outstanding oral and written communication and presentation skills – articulate and persuasive

 

  • Applies project management skills confidently, identifying key milestones, reporting delivery and proactively managing problems in order to keep internal and supplier teams focused and on schedule to deliver

 

  • Must be a good team player – willing and able to assist peers in Global Procurement and able to work in multi-functional, cross-regional teams

 

 

 

  • Procurement experience and in depth understanding of the Category Management process

 

  • Experience in a wide range of Procurement disciplines including Strategic Sourcing, Procure-to-Pay and Category Management

 

  • Experience of managing Category Teams and categories in complex and matrix driven organisations

 

  • Career history demonstrates experience in working across functions

 

  • Demonstrated ability to work with and manage senior stakeholders

 

  • Evidence of developing innovative commercial solutions using a wide range of value levers

 

  • Strong understanding of Category Strategy formulation

 

  • Negotiation and contractual skills to ensure that all contract negotiations are conducted effectively