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Sourcing Manager - Professional Services - United Kingdom  

Astellas (company)

Posted on : 07 May 2017

Project Description

Purpose of the Position:                           
  • Sourcing Manager will support the EMEA Category Lead, as part of the Procurement Transformation programme, in driving a multi-year transformation through the delivery of category excellence. 
  • Working as part of the wider Procurement team, this role will be responsible for supporting and delivering market leading deliverables through a focus on a wide range of commercial levers capable of driving value beyond price initiatives.         
  • This role will have the following key goals: Work with the Category Lead & key Regional/Global Procurement team members to define & execute the Category strategy             
  • Working alongside the Category Lead; develop, support and execute Regional and Global Category Strategies that are aligned with business requirements, provide short, medium and long term focus and generate market-leading deliverables             
  • Support and lead multi-functional, cross-regional, cross-business category teams through the sourcing lifecycle and in line with the Procurement strategy and agreed targets for cost & quality             
  •   Support the Category Lead and serve as interface to respective Global and Regional Business Unit/Functional leaders to align procurement activities with operating priorities, influence behaviours and deliver leading financial and performance objectives             
  • Apply leading tools & techniques to segment suppliers for the category, understand supplier performance, analyse market trends & constraints and deliver a broad range of value chain initiatives to improve performance, reliability, quality and life cycle costs             
  • Support/Partner with Category Lead on high-level projects and initiatives as required. 
  • For agreed categories/sub-categories, manage spend and usage patterns in order to deliver high levels of compliance across the business                                         


Core Tasks, Responsibilities and Authority:                              
  • This role will support the Category Lead on major category-related projects and be accountable for leading all supply-related aspects for given sub-category groupings and as such, to ensure the business derives industry leading value whilst maintaining alignment with business needs.
  •  Category success will be viewed through the delivery of competitive long-term strategic targets and objectives, development of best practice sourcing capabilities and market knowledge and through the realization of procurement synergies across the Regional & Global footprint of the company. 

The core tasks and responsibilities will be to:          
Support/Lead Global/Regional sourcing initiatives with accountability to work with the Business Units/Functional Areas & key stakeholders to deliver industry leading value and relevant functional, business and performance objectives through the use of a wide range of value levers         

  • Embed Compliance Culture across all Regions of the business ensuring Integrity in Action is actively applied in all initiatives.   
  • Ensure Commercial Development Function strictly adopt a culture of ethics and compliance; leading by example and appropriately challenging non-compliance.     
  • Ensure adherence to company  policies relating to Ethics and Compliance standards and interactions with Healthcare Professionals (HCPs), Healthcare Organisations (HCOs) and Patient Organisations (POs).             
  •   Undertake data analysis and engage with internal stakeholders in order to generate ideas and opportunities and ensure the Category strategy and plans are aligned to functional and business targets             
  • Support, negotiate and develop contract framework including Master Service Agreements, Service Level Agreement templates with key/relevant suppliers and ensure full implementation             
  • Manage the risk associated with the category spend, deploying analytical tools and data sources to assess risk, recommend action, manage market volatility and optimise cost             
  • For all relevant Global/Regional projects, deliver a robust implementation to maximize value and deliver contract compliance – should also include ongoing monitoring             
  • Work with global/regional Procurement teams and cross-functional business partners to rationalize and simplify processes and data in order to reduce complexity and integrate legacy/new businesses to the company  Way’             
  • Represent the company at industry and Procurement conferences and events to identify new potential sources of supply, key external relationships and to build credentials as a leading practice Procurement organisation             
  • Establish Marketing and Stakeholder Engagement plans in order to create positive working relationships with key relevant stakeholders, leveraging these relationships to influence and win support for Procurement Transformation             
  • Drive level of Procurement influenced compliant spend through introduction of effective control mechanisms and reduction of ‘maverick’ spend             
  • Ensure suppliers understand company policies and introduce compliance reporting             
  •   Provide transparent reporting to Global/Regional Business & Procurement leaders in order to clearly track performance and associated Risks/Opportunities             
  • Ensure consistent procurement processes are undertaken to select 3rd parties that provide optimum value and quality for the business. 
  • This will include as appropriate, supplier segmentation, assessment of supplier risk, objective evaluation, financial analysis, commercial negotiation and contract generation         

Quantitative Dimensions:     
  • Department Size: No direct reports, with support of Category Lead, indirect management of a number of Regional/Global Category teams             
  • In-Scope Spend: Overall Category spend scope will be approximately €100m - €150m (EMEA) and will increase with global initiative delivery. Within this value, the Sourcing Manager will be expected to manage in the region of €30m directly             
  •   Ad-Hoc Management: With the support of Category Lead, will be required to lead significant multi-functional & cross-regional/global category teams which will include senior leaders within the Functional/Business areas. In addition, will need to regularly report to a wide range of Regional/Senior Management representatives             
  • Objectives: Delivery will be in line with the broad value proposition identified in Procurement Strategy and will include             
  • ~€2m value achievement,  Upper Quartile House of Procurement delivery  Involvement with introduction of appropriate risk management governance model             
  • Travel: Key area of the role will be to support, align with and influence EMEA/Global Business stakeholders and therefore, significant global/regional travel will be required (estimated at 30% - 40% of role)         

Interpersonal Relationships:     
  • Build and maintain interpersonal relationships across the following:           
  • Senior Director – Procurement, EMEA             
  • Category Leads – Procurement, EMEA             
  • SVP F&A and CFO, EMEA             
  • EMEA Management Team and Committee             
  •   EMEA Finance Leadership             
  • Senior Management of company European Affiliates and non-Affiliates             
  • Senior Management within EUTD, IS & M&D             
  • Procurement representatives from Japan & US             
  • Other company  Affiliate employees – within Europe and outside Europe     

  • External vendors             
  • External consultancies             
  • Pharmaceutical/Procurement professionals               

Specific Physical Abilities:     
  • Ability to produce high quality deliverables under deadline pressures – self-motivated to deliver and with a proven ability to engender similar behavior in a team              Ability to multi-task and prioritize workload as required             
  • Ability to travel to, and work for periods within Affiliates with minimal prior notice to perform roles and responsibilities         

Specific Environmental Factors:     
  • This role is based in in Chertsey, UK or Leiden, Netherlands             
  • Frequent travel will be required to discharge the duties of the job (30% - 40%)             
  • Fluent in written and spoken English and additional European language capability will be a significant advantage        

IT and Financial Systems:            
  • General working knowledge & competency in Microsoft packages including MS Word, MS Excel and MS Project, MS PowerPoint             
  • Experience in Source to Pay systems             
  • Embraces and applies leading edge tools and techniques           

  •   Need to have strong interpersonal and influencing skills – it will be very important to build relationships, trust and to become respected by the business teams          
  • Must have energy, confidence and ability to identify opportunities and drive the business to deliver the necessary change and benefits             
  • Strong implementation skills. Able to interpret business requirements and effectively align inputs, outputs and results             
  •   Makes good and timely decisions that moves the organisation forward, based upon a mixture of facts, analysis, experience and judgement             
  • Builds strong customer relationships and delivers customer centric solutions             
  • Ability to handle multiple projects at the same time and close advanced projects on time with minimal supervision             
  • Able to provide input to and drive initiatives that will have significant impact on long-term business decisions             
  • Operates well under ambiguity and able to effectively manoeuvre through complex policy, process and people related organisational dynamics 
  • Drive and determination to succeed, meet deadlines and deliver to a high standard             
  • Outstanding oral and written communication and presentation skills – articulate and persuasive             
  • Applies project management skills confidently, identifying key milestones, reporting delivery and proactively managing problems in order to keep internal and supplier teams focused and on schedule to deliver             
  • Must be a good team player – willing and able to assist peers in Global Procurement and able to work in multi-functional, cross-regional teams                            
  • Procurement experience and in depth understanding of the Category Management process             
  • Experience in a wide range of Procurement disciplines including Strategic Sourcing, Procure-to-Pay and Category Management             
  • Experience of managing Category Teams and categories in complex and matrix driven organisations             
  • Career history demonstrates experience in working across functions             
  • Demonstrated ability to work with and manage senior stakeholders             
  • Evidence of developing innovative commercial solutions using a wide range of value levers             
  • Strong understanding of Category Strategy formulation             
  • Negotiation and contractual skills to ensure that all contract negotiations are conducted effectively