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Senior Associate, Administrative Services Rahway United States,  

MSD (company)

Posted on : 09 June 2017

Project Description

  • Our company is a global health care leader with a diversified portfolio of prescription medicines, vaccines and animal health products. 
  • The difference between potential and achievement lies in the spark that fuels innovation and inventiveness; this is the space where our company has codified its 125-year legacy.
  • Our company's success is backed by ethical integrity, forward momentum, and an inspiring mission to achieve new milestones in global healthcare.
  • our company  is on a quest for cures and is committed to being the world s premier, most research-intensive biopharmaceutical company.
  •  Today, we re doubling down on this goal. 
  • Our company Research Laboratories is a true scientific research facility of tomorrow, and will take our company's leading discovery capabilities and world-class small molecule and biologic R&D expertise to create breakthrough science that radically changes the way we approach serious diseases.

The primary activities include, but are not limited to:
  • General and confidential secretarial/clerical/administrative duties.
  •  Expense management and financial budget support.
  •  Maintaining calendars, including scheduling of international and domestic travel.
  •  Effectively interacting with company executives and internal clients both on-site and remotely to maintain workflow.
  •  Coordinating special projects within the division/area including working with Meeting Planning Services and providing assistance planning and supporting off-site vents, some travel will be necessary.
  •  Support virtual meetings using the latest technologies for WebExs, Teleconferences and Webcasts, ensuring seamless execution of logistics.
  •  Coordination of interviews, onboarding meetings-connecting field personnel with internal stakeholders, connecting, and orienting to processes such as comet, IT needs for new hires, setting up systems, etc.
  •  Experience with field support.
  •  The primary responsibilities include, but are not limited to:
  •  Calendar Management including the scheduling and handling of logistics of recurring department meetings and events
  •  Demonstrated experience scheduling and coordinating complex, multi-leg domestic and international travel, including visa/passport procurement
  •  Expense reporting
  •  Communication Skills must be at a level to effectively interact with company executives and internal/external clients both on-site and remotely to maintain workflow, handle routine correspondence
  •  Develop and organize departmental files, including the support and use of Team sites
  •  Demonstrate an understanding of our company policies and procedures.
  •  Provide confidential administrative support in handling a variety of business & HR, and other HR-related activities
  •  Understand procurement processes to initiate new Purchase Orders, process invoices and maintain accurate recordkeeping.
  •  Cover for other GCSA administrative assistants as needed.

Required: High School Diploma/GED is required, Associates' degree or higher is preferred.

  • Minimum 8 years Administrative Assistant experience
  •  Minimum 3 years Administrative experience supporting senior or executive level management position
  •  Excellent written and verbal communication skills
  •  Advanced computer skills using (MS Outlook, Word, Excel, Power Point)
  •  SAP experience processing Expense Reports, Purchase Orders, Payment Requests. Vendor Add Forms, as well as run reports within SAP
  •  Organization and time management: Ability to handle and prioritize a large number of simultaneous assignments
  •  Outstanding communication and people skills
  •  Extraordinary attention to detail
  •  Good judgment and discretion, handle sensitive documents and maintain confidentiality
  •  Ability to work independently and with little supervision
  •  Event Planning/Coordination experience
  •  Advanced secretarial/clerical abilities with a history of strong performance

Professional certification (Certified Administrative Professional, Project Management Professional Certification.

  • Our employees are the key to our company s success.  We demonstrate our commitment to our employees by offering a competitive and valuable rewards program. 
  • Our Company s benefits are designed to support the wide range of goals, needs and lifestyles of our employees, and many of the people that matter the most in their lives.  

Job Segment:  Administrative Assistant, Procurement, Medical, Administrative, Operations, Healthcare, Research, Records                       


Rahway NJ US

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