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Senior Associate, Administrative Services Rahway United States,  


Posted on : 09 June 2017

Project Description

Senior Associate, Administrative Services-ADM008493DescriptionMerck & Co., Inc. Kenilworth, N.J., U.S.A. known as Merck in the United States and Canada, is a global health care leader with a diversified portfolio of prescription medicines, vaccines and animal health products. The difference between potential and achievement lies in the spark that fuels innovation and inventiveness; this is the space where Merck has codified its 125-year legacy. Merck s success is backed by ethical integrity, forward momentum, and an inspiring mission to achieve new milestones in global healthcare.Merck is on a quest for cures and is committed to being the world s premier, most research-intensive biopharmaceutical company. Today, we re doubling down on this goal. Merck Research Laboratories is a true scientific research facility of tomorrow, and will take Merck s leading discovery capabilities and world-class small molecule and biologics R&D expertise to create breakthrough science that radically changes the way we approach serious diseases.The primary activities include, but are not limited to:- General and confidential secretarial/clerical/administrative duties.- Expense management and financial budget support.- Maintaining calendars, including scheduling of international and domestic travel.- Effectively interacting with Merck executives and internal clients both on-site and remotely to maintain workflow.- Coordinating special projects within the division/area including working with Meeting Planning Services and providing assistance planning and supporting off-site events, some travel will be necessary.- Support virtual meetings using the latest technologies for WebExs, Teleconferences and Webcasts, ensuring seamless execution of logistics.- Coordination of interviews, onboarding meetings-connecting field personnel with internal stakeholders, connecting, and orienting to processes such as comet, IT needs for new hires, setting up systems, etc.- Experience with field support.- The primary responsibilities include, but are not limited to:- Calendar Management including the scheduling and handling of logistics of recurring department meetings and events- Demonstrated experience scheduling and coordinating complex, multi-leg domestic and international travel, including visa/passport procurement- Expense reporting- Communication Skills must be at a level to effectively interact with Merck executives and internal/external clients both on-site and remotely to maintain workflow, handle routine correspondence- Develop and organize departmental files, including the support and use of Team sites- Demonstrate an understanding of Merck policies and procedures.- Provide confidential administrative support in handling a variety of business & HR, and other HR-related activities.- Understand procurement processes to initiate new Purchase Orders, process invoices and maintain accurate recordkeeping.- Understand procurement processes to initiate new Purchase Orders, process invoices and maintain accurate recordkeeping.- Cover for other GCSA administrative assistants as needed.This position will be based in Rahway, NJQualificationsEducation:- Required: High School Diploma/GED is required, Associates' degree or higher is preferred.Required:- Minimum 8 years Administrative Assistant experience- Minimum 3 years Administrative experience supporting senior or executive level management position- Excellent written and verbal communication skills- Advanced computer skills using (MS Outlook, Word, Excel, Power Point)- SAP experience processing Expense Reports, Purchase Orders, Payment Requests. Vendor Add Forms, as well as run reports within SAP- Organization and time management: Ability to handle and prioritize a large number of simultaneous assignments- Outstanding communication and people skills- Extraordinary attention to detail- Good judgment and discretion, handle sensitive documents and maintain confidentiality- Ability to work independently and with little supervision- Event Planning/Coordination experience- Advanced secretarial/clerical abilities with a history of strong performancePreferred:- Professional certification (Certified Administrative Professional, Project Management Professional Certification.Your role at Merck is integral to helping the world meet new breakthroughs that affect generations to come, and we re counting on your skills and inventiveness to help make meaningful contributions to global medical advancement. At Merck, we re inventing for life. If you need an accommodation for the application process please email us at staffingaadar@merck.com.Search Firm Representatives Please Read Carefully:Merck & Co., Inc. is not accepting unsolicited assistance from search firms for this employment opportunity. Please, no phone calls or emails. All resumes submitted by search firms to any employee at Merck via email, the Internet or in any form and/or method without a valid written search agreement in place for this position will be deemed the sole property of Merck. No fee will be paid in the event the candidate is hired by Merck as a result of the referral or through other means.For more information about personal rights under Equal Employment Opportunity, visit:EEOC PosterEEOC GINA Supplement Merck is an equal opportunity employer, Minority/Female/Disability/Veteran  proudly embracing diversity in all of its manifestations. Job: Administrative Svcs GenericJob Title:Sr. Assoc, Administrative ServicesPrimary Location: NA-US-NJ-RahwayEmployee Status: RegularTravel: NoNumber of Openings: 1Shift (if applicable): N/ACompany Trade Name:Merck Nearest Major Market: New York City Nearest Secondary Market: Newark Job Segment: Administrative Assistant, Procurement, Medical, Administrative, Operations, Healthcare, Research, Records

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Rahway NJ US

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