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Senior Administrative Assistant Sweden,  

MSD (company)

Posted on : 30 May 2017

Project Description

  • The difference between potential and achievement lies in the spark that fuels innovation and inventiveness; this is the space where our company  has codified its 125-year legacy. With a diversified portfolio of prescription medicines, vaccines and animal health products, company's success is backed by ethical integrity, forward momentum, and an inspiring mission to achieve new milestones in global healthcare.
  • Our ability to excel depends on the integrity, knowledge, imagination, skill, diversity and teamwork of an individual like you. 
  • To this end, we strive to create an environment of mutual respect, encouragement and teamwork.  
  • As part of our global team, you ll have the opportunity to collaborate with talented and dedicated colleagues while developing and expanding your career.

Your tasks in this role will include:
Responsibility for the departments  administration and duties to support the departments  employees with administrative tasks by:
  •  Developing invitations and presentations for internal and external meetings.
  •  Supporting field and office staff in their daily work, such as meeting bookings and invitations.
  •  Being responsible for following up annual agreements and the number of lectures according to EFPIA
  •  Maintaining and further developing the department  routines in consultation with managers
  •  Administrative procedures (birthdays, accounts, team sites, etc.)
  •  Responsible for annually running the Record Management process.

Supporting the relevant functions by:
  •  Day to day administrative support provided in a pro-active/timely manner where deadlines are respected
  •  If applicable, developing simpler promotional materials such as letters of entry and dose cards.
  •  Being able to change/insert approved material on the company websites related to the departments work/therapy areas as well
  •  Translating global material to Swedish and collaborate with the appropriate Desk Top Publisher or agency.
  •  Making corrections, insert the material into Zinc and send approved material on print.
  •  Supporting the Heads of Departments daily work.
  •  Taking formal minutes of meetings as applicable. Ensuring appropriate follow-up on pending topics

Working with the company s business critical systems and processes to support both internal and external needs by:
  •  Having good knowledge of COMET, CRM system, Axentis, Promotion Warehouse Zinc and distribution of vaccines material at the distributor .
  •  Being responsible for FCPA / Factfinding as well as practical handling of contract writing, contractual follow-up
  •  Creating and following up on purchase orders
  •  Creating and making invitations according to current regulations according to the departmental needs.
  •  Being responsible for promotion layers and ordering of materials in consultation with the relevant functions.
  •  Being responsible for the departments  financial procedures - such as cost following-up, monthly tracking, purchase orders and PPR process.
  •  Contributing to the identification and implementation of more efficient operating practices and procedures within the company.

Candidate profile:

Required skills:
Education & Experience
  • Minimum: 4-5 years of experience in a similar position
  • Experience from a pharmaceutical/healthcare industry is preferable

Professional Competencies
  • Very good organizational and planning skills
  •  Ability to prioritize tasks
  • Accuracy and attention to detail
  •  Good verbal and written communication skills in both Swedish and English
  • Working across boundaries
  • Pro-active/Flexible mindset
  • Excellent computer skills, including: Word, Power Point, Excel, shared drives/team spaces and SAP

Job Segment:  Pharmaceutical, Records Management, Warehouse, Administrative Assistant, SAP, Science, Records, Manufacturing, Administrative, Technology                       


EMEA Sweden Stockholm

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