Perform planning, coordination and documentation of resource availability for proposed and active studies. Responsible for generating study schedules using information provided by management and maintaining department calendars as required. Coordinate with Client Services, Resource Management, Operations, supporting labs, and consultants to ensure accurate scheduling and logistics.
ESSENTIAL DUTIES AND RESPONSIBILITIES:
•Provide tentative start dates for daily proposal volume. Confirm that resources are available to accommodate timelines provided by the Sponsors.
•Follow through with scheduling studies that are won. Maintain and verify department calendars as wells as changes in Outlook Calendars (e.g.: Path, Veterinary, Technical Operations, Surgery, etc.).
•Merge changes into physical calendar for easy viewing of resources in use. Correlate dependant calendars in Outlook as well.
•Merge and update study calendars to include changes dictated by an authoritative source
(i.e.: Study Directors, supervisors, protocols). Maintain and update physical and electronic calendars, documenting all changes for files.
•Create and maintain study folders on shared network drive.
•Update schedule changes for weekly management meeting.
•Deliver schedules, correspondence, and other forms to Study Directors, supervisors, and other personnel.
•Attend monthly meetings and training sessions and assist in training new employees as assigned.
•Interpret study protocols and/or study designs to generate draft calendars.
•Revise draft and final calendars as requested by Study Directors.
•Verify with Project Coordination and others study start and end dates.
•Schedule board certified consultants for specialty procedures per protocol requirements, as needed. Maintain consultant calendar as needed.
•Create tentative calendars from Schedule Request Form and/or outline provided by sponsor.
•Perform all other related duties as assigned.
•Education: High school diploma or General Education Degree (G.E.D.).
•Experience: 2-4 years related experience in clerical and/or administrative duties. Experience with records management preferred. Microsoft Project experience preferred.
•An equivalent combination of education and experience may be accepted as a satisfactory substitute for the specific education and experience listed above.
•Other: Detail oriented. Computer literate with strong data entry skills, and proficient in Microsoft Outlook, Access, Word, Excel, and PowerPoint.
Equal Employment Opportunity
Charles River Laboratories, Inc. is an Equal Opportunity Employer M/F/Disabled/Vet