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Project Manager - Germany  

TFS (company)


Posted on : 17 January 2017

Project Description

About Us:
  • We are a Global CRO .
  • We operate in a global environment while retaining an in-depth knowledge of regulatory and clinical trial requirements in every country where we operate. 
  • We value a close working relation with our customers, and with our employees. 

Job Description:
  • To lead Local Study Team(s) at country level to deliver committed components of clinical studies according to agreed resources, budget and timelines complying with company Procedural Documents, international guidelines such as ICH-GCP as well as relevant local regulations. 
  • The PM is expected to perform site monitoring if needed. As part of the flexible capacity model it is expected that they manage both roles. 
  • PM is responsible to ensure that sites are identified, site qualifications performed, set up, initiated, monitored, closed and documentation archived. 

The main responsibilities of the position will include:
  • Overall responsibility for the study commitments within the country, for timely delivery of data to required quality. 
  • Lead Local Study Team(s) consisting of monitors and study administrator(s). 
  • Lead and optimise the performance of the team(s) at country level ensuring compliance with company Procedural Documents, ICH-GCP and local regulations and to update other study team members on study matters 
  • Lead development of Local Monitoring Plan as per Targeted Monitoring guidance from respective Study Team. 
  • Contribute to review of monitoring visit reports and pro-actively advice the Monitor(s) on study related matters. 
  • Perform any required  co-monitoring & QC visits with study monitor(s) 
  • Proactively identify and facilitate resolution of complex study problems and issues. 
  • Organise regular team meetings on an agenda driven basis. 
  • Actively work towards achieving good personal relationships with all local team members. 
  • Report study progress/updates. 
  • Contribute to patient recruitment strategy including regular communication with concerned Investigators as necessary. 
  • Communicate and co-ordinate regularly with National Co-ordinating Investigator / National Lead Investigator on recruitment and other study matters. 
  • Coordinate the process for selection of potential Investigators considering capability, competence, etc, of the Hospitals/sites. 
  • Plan and lead national Investigator meetings, in line with local codes 
  • Assist in forecasting study timelines, resources, recruitment, budget, study materials and drugs. 
  • Work in close coordination with Study Drug Coordinator to create a robust Drug Consumption Plan. 
  • Ensure timely preparation of country SMA, fSMA and Master CSA. 
  • Ensure completeness of the Study Master File and ensure essential documents are sent to SMO/Hub location/site. 
  • Ensure local Serious Adverse Event (SAE) reconciliation takes place. 
  • Facilitate translation of documents (ICFs, patient diaries, participation cards, etc) through external providers. 
  • Ensure timely submission of proper application/documents to EC/IRB. 
  • Work together with Regulatory Affairs to ensure timely delivery of proper application/documents for submissions to Regulatory Authority. 
  • Set up and maintain the study in CTMS at study country level. 
  • Ensure accurate payments related to the study are performed. 
  • Participate in training and coaching new members of the team ensuring compliance with ICH/GCP and company Procedural Documents. 
  • Ensure that all study documents are ready for final archiving and sign-off completion of local part of the Study Master File. 
  • Plan and lead activities associated with audits and regulatory inspections in liaison with relevant managers 
  • Provide input to process development and improvement. 
  • Provide regular information to Line Managers at country level on study/ies and planned study milestones/key issues. 
  • Update Line Managers (SMM Director/CRM) about the performance of the monitors/CRAs. 
  • Ensure that study activities at country level comply with local policies & code of conduct. 

Minimum Requirements and Preferred Background 
  • Minimum University degree and / or equivalent, preferred in biological science or healthcare-related field. 
  • Minimum 3 years’ experience in Clinical Operations or other related fields (Medical Affairs-led studies or Academic-led studies) 
  • Excellent knowledge of spoken and written English. 
  • Good ability to learn and to adapt to work with IT systems.  
Competencies and Skills 
Functional skills
  • Excellent knowledge of relevant company Procedural Documents. 
  • Excellent knowledge of international guidelines - ICH/GCP. 
  • Good knowledge of relevant local regulations. 
  • Good medical knowledge in relevant company Therapeutic Areas. 
  • Good understanding of the Drug Development Process. 
  • Good knowledge in Clinical Operations. 
  • Excellent understanding of the Clinical Study Process. 
  • Excellent knowledge/experience of the Monitoring Process. 
  • Good understanding of the Study Drug Handling Process. 
  • Good understanding of the Data Management Process.   
Management Skills 
  • Good resource management skills.  
  • Good financial management skills. 
  • Good decision-making skills. 
  • Basic change management skills. 
  • Good delegation skills. 
  • Basic coaching skills. 
  • Basic ability in handling crisis situations. 
  • Excellent project management skills. 
  • Excellent team building skills. 
  • Excellent interpersonal skills. 
  • Good intercultural awareness. 
  • Excellent organisational skills. 
  • Good analytical skills. 
  • Good negotiation skills. 
  • Excellent communication skills, verbal and written. 
  • Excellent presentation skills. 
  • Excellent ability to prioritize and handle multiple tasks. 
  • Excellent ability to have attention to details. 
  • Good ability in working according to global standards.  

Leadership Capabilities, Level 2 
  • Passion for Customers 
  • Thinks Strategically 
  • Acts Decisively 
  • Drives Performance 
  • Works Collaboratively 
  • Develops People and Organization