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Production Administration Assistant Maternity Cover, Fixed Term Contract - United Kingdom  

DCC Vital (company)


Posted on : 14 May 2017

Project Description

 Skills & Experience   
  • The job holder should have a solid administration background, encompassing strong skills in Microsoft  Word and Excel.  
  • He/she should have an analytical approach, will enjoy working with figures and will be highly accurate with excellent attention to detail.  
  • He/she should be a team player with an understanding of a production environment and regulatory requirements.  
  • He/she should have excellent written and verbal communication skills and have the ability to work on their own initiative. 

Main accountabilities  
  • To be familiar with and adhere to all applicable Standard Operating Procedures (SOP’s) to ensure the Production Units’ compliance with Good Manufacturing Practice (GMP) and where applicable Good Distribution Practice (GDP). 
  • To raise Works Orders for both internal and external production of stock. 
  • To ensure that packing costs on In-House Databases are correctly applied to each Works Order before raising in response to received external packing requests. 
  • To ensure that Batch Packaging Record’s  are raised accurately with correct component revisions marked in accordance with the relevant licences. 
  • To ensure that the Production Schedule remains accurate at all times. 
  • To ensure accurate documentation is raised for the invoicing and despatch of third party processed stock and that the relative invoices are printed correctly. 
  • Each week; perform cycle counts of consumables ensuring that replenishment orders are placed in a timely manner so as to maintain adequate stock levels. 
  • Each fortnight; request stock status updates from third party contract packing warehouses. 
  • To work effectively as part of the Production Team on whichever task(s) is/are assigned by the Assistant Production Manager. 
  • To undergo training on and be proficient in the use of all machinery in the Production Unit and thereafter if required, operate machinery and also train others as/when required. 
  • To provide cover for the NHS Design Administrator in their absence and assist when required.  

Education & Training
  • Educated to secondary school standard.  GCSE or equivalent in English and Mathematics. 
  • Word/Text Processing qualification (desirable but not essential).

Other Requirements  
  • Good oral/written communication skills. 
  • High degree of attention to detail. 
  • Understand the importance of accuracy and flexibility. 
  • Good numeric skills. 
  • Good time keeping. 
  • Computer literacy. 
  • Demonstrable keyboard skills. 
  • Punctual, honest, reliable. 
  • Polite and diplomatic. 
  • Respectable appearance. 
  • Able to work under pressure and to deadlines. 
  • Neat and methodical working. 
  • Team player yet ability to work on own initiative.  

Scope & Authority  
  • Has no authority to reprimand, discipline, suspend or dismiss any member of staff. 
  • Has the authority to draw potential faults to the attention of Quality Assurance (QA), Qualified Person (QP), Assistant Production Manager or Operations Manager.   

Benefits Package  
  • Annual Salary Review (discretionary). 
  •  Enrolment into qualifying pension scheme after three month employment.