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Office Coordinator The Villages United States,  

Bio Clinica (company)

Posted on : 20 June 2017

Project Description

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Job Description

The Office Coordinator oversees the main office reception area, coordinates general office related functions and provides office support to ensure efficiency.  


Primary Responsibilities:

  • Greet and assist patients/visitors in a courteous + professional manner at all times
  • Answer incoming calls, transfer outgoing calls to appropriate staff, and take messages
  • Confirm patients next appointment
  • Maintain patient and visitor logs
  • Update patient information in the system
  • Perform administrative duties (e.g. typing letters, correspondences, emails, and reports, data entry, maintenance of mailing lists via databases, faxing, photocopying, and filing)
  • Check in patients in Clinical Conductor
  • Ensure Prescreen/Screening paperwork is complete and photocopy/scan patient’s governmental issued ID in the system
  • Operate various office equipment including IBM compatible computer, fax machine, and copier
  • Work with various Vendors, place orders, and oversee receipt and delivery
  • Schedule transportation for patients for OPC and Phase 1 Clinic
  • Scan or log in boxes/packages received with tracking information for Orlando site and saved on the s:drive
  • Sign for deliveries and ensure all deliveries reach their destination within the company
  • Order and stock office and kitchen supplies when delegated and authorized by Office Manager
  • Provide training to any new staff or PRN staff in reception area/front office
  • Perform miscellaneous job-related duties as assigned
Required Skills
  • Professional telephone etiquette and presentation
  • Excellent verbal and writing skills
  • Demonstrate patience and positive/friendly attitude while interacting with internal and external parties at all times
  • Strong interpersonal, customer service, multi-tasking, and organizational skills
  • Detail-oriented
  • Handle sensitive/confidential information appropriately
  • Takes initiative, reliable, quick learner, and a team player
  • Proficient in various office equipment, web-based software, Outlook, and MS Office
Required Experience
  • Minimum of HS Diploma and/or GED Transcript required; Associate’s Degree or higher preferred
  • Minimum of 4 to 5 years of administrative experience
Job Location
The Villages, Florida, United States
Position Type


The Villages, Florida, United States

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