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Management Assistant - Belgium  

Roche (company)


Posted on : 19 June 2017

Project Description

  • As Management Assistant you will provide general administrative support to the department Market & Business Development and will report to the Market & Business Development Director.
  • You provide secretarial and administrative support across all areas and levels of the department. 
  • You screen incoming calls and mail, maintain diaries and handle confidential matters. 
  • You play a coordinating role in the organisation of customer events. 
  • You follow all company  and industry-wide compliance guidelines 
  • You may arrange business travels, coordinate meetings, support agenda management and expense tracking. 
  • You will also be in charge of organizing the Marketing team events, looking for team building activities and ensuring proper communication to the team. 

The specific tasks are among others: 
  • Identify and propose improvements in the event organisation process (internal meetings, internal events, local events, international events). 
  • Where necessary, initiate awareness or training sessions for other people involved in the process (Management Assistants, Product Managers, Finance, ...)  
  • Keep checklists for events up-to-date. Where necessary, provide guidance on timelines to be respected by all involved parties. 
  • Review and implement workflow for Mdeon requests, including template to be used by requestor.  
  • Provide secretarial support to the Market and Business Development team: agenda coordination, document and signature support,Plays an important role in the process of “financial grants”. 
  • Be the back-up to the peer colleagues Management Assistants Sales and Marketing and ensure appropriate support during holiday periods.  
  • Initiate the annual process to ensure document management is kept up to date  
  • Participate in company initiatives with the other Management Assistants and act as the key user for events, meetings & congresses. 

You’re someone who wants to influence your own development. You’re looking for a company where you have the opportunity to pursue your interests across functions and geographies. Where a job title is not considered the final definition of who you are, but the starting point.
  • You hold a Bachelor degree in Office Management, or equivalent; 
  • You have 2-3 years of relevant experience; 
  • Some experience within a marketing or sales department is a plus, knowledge of the Mdeon regulation is also a solid advantage; 
  • Very good knowledge of MS Office package, especially Excel; SAP is an asset; 
  • You are trilingual: French, Dutch and English skills; 
  • Excellent writing and communications skills in French, Dutch and English; 
  • You are a team player and willing to work for several persons in an international environment; 
  • You are client oriented and show integrity; 
  • You are committed and show enthusiasm; 
  • You are conscientiously, well organised, flexible, structured, able to set priorities, sociable and resistant to stress; 
  • You are ready to sign up for the company and to act according to its goals, visions and values.