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Management Assistant Vilvoorde Belgium,  


Posted on : 19 June 2017

Project Description

As Management Assistant you will provide general administrative support to the department Market & Business Development and will report to the Market & Business Development Director. You provide secretarial and administrative support across all areas and levels of the department. You screen incoming calls and mail, maintain diaries and handle confidential matters. You play a coordinating role in the organisation of customer events. You follow all Roche and industry-wide compliance guidelines (e.g. Mdeon). You may arrange business travels, coordinate meetings, support agenda management and expense tracking. You will also be in charge of organizing the Marketing team events, looking for team building activities and ensuring proper communication to the team.   The specific tasks are among others: Identify and propose improvements in the event organisation process (internal meetings, internal events, local events, international events). Where necessary, initiate awareness or training sessions for other people involved in the process (Management Assistants, Product Managers, Finance, ...) Keep checklists for events up-to-date. Where necessary, provide guidance on timelines to be respected by all involved parties. Review and implement workflow for Mdeon requests, including template to be used by requestor. Provide secretarial support to the Market and Business Development team: agenda coordination, document and signature support, & Plays an important role in the process of financial grants . Be the back-up to the peer colleagues Management Assistants Sales and Marketing and ensure appropriate support during holiday periods. Initiate the annual process to ensure document management is kept up to date Participate in company initiatives with the other Management Assistants and act as the key user for events, meetings & congresses.   You re someone who wants to influence your own development. You re looking for a company where you have the opportunity to pursue your interests across functions and geographies. Where a job title is not considered the final definition of who you are, but the starting point. You hold a Bachelor degree in Office Management, or equivalent; You have 2-3 years of relevant experience; Some experience within a marketing or sales department is a plus, knowledge of the Mdeon regulation is also a solid advantage; Very good knowledge of MS Office package, especially Excel; SAP is an asset; You are trilingual: French, Dutch and English skills; Excellent writing and communications skills in French, Dutch and English; You are a team player and willing to work for several persons in an international environment; You are client oriented and show integrity; You are committed and show enthusiasm; You are conscientiously, well organised, flexible, structured, able to set priorities, sociable and resistant to stress; You are ready to sign up for the company and to act according to its goals, visions and values.  

Locations

Belgium Flemish Brabant Vilvoorde

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