BrightOwl Loader Loading

Invoicing Administrator - France  

Company managed [?] Still accepting applications

Posted on : 14 May 2017

Project Description

Responsibilities:

Your main responsibility will be to participate to the process of invoicing project costs to customers, amongst the invoicing team of the company, in relation with clients/projects managers, which include the following :

  • Obtain the information needed (hours, billable expenses) for the projects you will be in charge of,
  • Check and validate these data,
  • Make sure the permanent data (rates, activity, ..) have been correctly documented in the invoicing tool,
  • Prepare the first versions of invoices,
  • Manage regular invoicing meetings with customers managers, to confirm the first set of invoices,
  • Make the adjustments where ever needed, and track the different versions,
  • Make sure the invoices are sent to the customers, in accordance with the contracts
  • Check that the validated invoices are correctly transfered to the Receivable ledger,
  • Be the invoicing correspondent in case of absence of accounting/invoicing managers.
  • In addition, you might be required to assist or participate to the following tasks, within the invoicing department, and in connection with accounting or controlling team :
  • Contribute to the payment and recovery process of past due invoices,
  • Reconcile invoices and expenses requests,
  • Follow the project budget and provide adequate reports to do so,
  • Record and archive accounting documents

Experience:

A first experience within Accounting, Invoicing or Sales administration department is required.

Personal attributes and skills:
  • Education : BTS Assistant de Gestion or BTS Comptabilité or IUT GEA
  • Fluent english reading/speaking is necessary
  • Good communication skillness (writing/speaking)
  • Excel