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HR Officer & Business Administrator Ghent Belgium,  

Adagio (company)

Posted on : 18 June 2017

Project Description

  • Are you passionate about People, connecting talents to the right job? 
  • Do you have experience in HR & Business Administration ? 
  • Do you like Office Management duties? 
  • Do you like to be the single point of contact for all internal questions related to business processes ? 

Tasks and responsibilities
This role consists of 50% HR duties and 50% Office Management-Business Admin tasks.
HR duties :
  • Recruitment :  
    • Defining recruitment actions & channels 
    • Drafting & posting job descriptions 
    • Prescreening of candidate CV s & keeping candidate tracking tool up-to-date 
    • Coordination of the selection process A-Z 
    • 1st line contact for candidates, jobboards, alumni networks, interim & selection agencies 
    • Keeping recruitment statistics up-to-date   
  • Employer Branding :  
    • Collaboration with the Design team to prepare company s Branding for recruitment needs 
    • Participation at job fairs 
    • Company website / career section maintenance 
    • Creative ideas to generate candidate flow for company vacancies   
  • HR administration & Payroll coordination (in collaboration with our external payroll provider) 
  • On-boarding of newcomers : making sure newcomers are welcomed appropriately and have all the tools they need 
  • Improvement of existing HR processes & documents 

Office Management & Business Admin duties :
  • Mails & incoming calls management 
  • Invoice management 
  • Facility management 
  • Office equipment orders 
  • Prepare quarterly accounting closing 
  • Filing of documents 
  • Ad hoc requests from the Management Team 
  • Keeping Sharepoint up-to-date 

  • Relevant working experience in HR, knowledge of Belgian social law 
  • Office Management experience 
  • Punctual multitasker 
  • Computer/system literate (MS Office, Sharepoint) 
  • Strong communication skills 
  • Flexible, problem-solving mindset 
  • Proactive 
  • Teamplayer 

What s in it for you? 
  • You become part of a growing company 
  • Market competitive salary and fringe benefits 
  • Transparent internal communication 
  • (Internal) training opportunities 
  • Happy hour, networking and teambuilding 
  • Helpful colleagues, you can count on their guidance 
Required studies: 
  • Bachelor in Office Management or HR related studies 

Languages knowledge
  • Dutch (very good) 
  • English (very good) 
  • French (good) 

Work experience
  • A minimum of 2 years of experience 

  • Full-time contract for an indefinite period 


9051 Ghent Belgium

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