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FSSC Associate P2P (6 months) Endon United Kingdom,  

Astellas (company)

Posted on : 04 July 2017

Project Description

 Purpose of the Position:     
  • Our company EMEA operates in 40 countries across Europe, the Middle East and Africa, and is a regional business of our company.      
  • The Finance Shared Service Centre provides Accounts Payable, Travel & Entertainment, including payments, Record to Report (month end), Inter-company and Order to Cash services to 8 Affiliates in the EMEA region, who represent a total sales volume of EUR 449m.
  • We employ approximately 20 employees across 3 process teams.    
  • Our aim is to provide standard, high performing and efficient services according to established Service Level Agreements. 
  • We strive to create advocates of our customers by exceeding their expectations.    
  • Our company  has defined 7 core behavioral competencies that apply to each role:    
  • Customer Focus, Strategic Orientation, Innovation and Change, Results Orientation, Communication and Collaboration, Developing and Inspiring, Working

Core Tasks, Responsibilities and Authority:     
Operational Responsibilities         
Accounts Payable (AP)      
  • Provide support to the P2P process and other related processes. 
  • Focus on the accuracy of IMAP (invoice processing system) deliverables, ensuring invoices are being processed and paid and adhere to policies  
  • Resolve email/telephone/face to face queries from external vendors, internal stakeholders and from any service providers by liaising with other departments and/or vendors; prepare query analysis  Assist in month end processes including performance metric generation as required  
  • Focus on all process documentation & opportunities to enhance process efficiency 
  • Assist with AP audits, obtaining documentation and providing information to auditors  
  • Assist with ad hoc AP requests from internal or external stakeholders, ensuring proper information is provided and processed in a timely fashion           

Team Requirements     
  • Be a role model for customer focused behaviour and maintain effective relationships with Affiliates and employees.  
  • Advise Affiliates/staff where procedures are not being followed and assist with corrective action.  Maintain SOP library and ensure updated regularly.       
  • Drive continuous improvement in the FSSC.       
  • Identify and communicate risks and issues.  
  • Attend training and cross train to provide back up support for other positions in the T&E team.  
  • Participate in team, customer, FSSC or Finance meetings as requested. 
  •   Complete all Compliance training as required for the role.           

  • Embed Compliance Culture across all areas of the business ensuring Integrity in Action is actively applied in all initiatives.  
  • Ensure adherence to company policies relating to Ethics and Compliance standards.             

Quantitative Dimensions:     
  • The FSSC handles approximately 35,000 individual transactions per year across all 3 processes areas. 
  • Of those we process approximately 9,000 third party invoices, 13,000 expense claims/HCP/MDM transactions and make 1000 payments per year on behalf of 8 Affiliates (customers) including European and Global vendor extensions for all EMEA Affiliates.     
Interpersonal Relationships:     
Internal      Employees at all levels within the UK  Departmental associates and managers  Other finance staff      |    External      Vendors  Customers       

Specific Physical Abilities:     
Some travel in the UK and Europe (including overnight stays)           
Specific Environmental Factors:     
Based at the EMEA Operations Headquarters - Chertsey, Surrey, UK    Willing to work additional hours and/or travel as required by the business.     
Professional Profile     
Competencies    |    Experience     
  • Customer Focus: anticipating internal and external customer needs and taking action to exceed their expectations.  
  • Results Orientation: sets ambitious targets and is relentless in delivering against them.  
  • Communication and Collaboration: Fosters cooperation and teamwork.  
  • Respects others and embraces individual or cultural needs. 
  • Team player, adaptable depending on workload  Pro-active, responsible for own work  Accurate, numerate  Persistent  Ability to communicate effectively with suppliers and staff  Willingness to adapt within a changing environment       
  • 1-3 year experience in using financial systems, specifically accounts payable modules (SAP preferable) and Excel is essential       
  • Knowledge of payment processing  
  • Experience of a similar large multi-national organisation in a finance function 
  • Experience in using a workflow management tool is preferable  Shared services experience is an advantage                                                                                                                        


Hillswood United Kingdom

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