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Financial Accountant - FTC 9 months - United Kingdom  

Company managed [?] Still accepting applications

Posted on : 23 May 2017

Project Description

Title:

Title:

Financial Accountant

Job Family:

Finance

Department:

Functional finance Business Partnering, EMEA

Grade:

9

Competency:

Associate

Date:

January 2017

Hay Evaluated

 

Hay

CC

JEM Ref

11943

 

HAY Date:

May 2017

HCC Compliance Category:

Core

 

Organisational Fit:

Reports to:    (title)

Senior Financial Accountant, EMEA

Peers:

Finance Business Partners, Financial Consolidation and Control

Subordinates:

None

 

Purpose of the Position:

 

The Financial Accountant will be responsible for the provision of support for Financial Accounting activities.

They will support the ‘Senior Financial Accountant’ in delivering the duties of the department and will be required to do the following:

  •     Support for month end reporting and liase with internal and external auditors
  •      Contribute to timely and accurate financial reporting both internal and external, including responsibility for submission of EHQ results into group consolidation.
  • Support the transition of activities to shared services.
  • Responsible for ongoing work to standardise and improve the month end processes including HFM submissions and headcount reporting.
  • Required to manage tasks alongside the shared service team
  • Support the month end close process for their respective Value Centre along with their systems and processes.
  • Responsibility for headcount reporting including Budget, actuals and Forecast.
  • Accommodate regular ad-hoc requests as and when required.

 

 

Core Tasks, Responsibilities and Authority:

Compliance

  • Embed Compliance Culture across all areas of the business ensuring Integrity in Action is actively applied in all initiatives.
  • Ensure adherence to Astellas policies relating to Ethics and Compliance standards .

 

Month End/Quarter End Close

  • Identification, processing and reconciliation of prepayments and accruals
  • Support in preparation of auditor’s analytical review pack for quarterly audit
  • Workings for key balance sheet accounts such as Finance Leases, Provisions, Prepayments
  • Quarterly IFRS Footnote pack reporting
  • Responsible for month end activities including HFM submissions and headcount reporting
  • Assisting the team with posting journals
  • Support the close process for EMEA HQ, overseeing reconciliation and reporting for their value centre
  • Involvement and support in the Quarterly Audits and the annual Statutory Audit.
  • Maintains compliance with IFRS, J-SOX, and other regulatory requirements

 

Intercompany Responsibilities

  • Assist the Financial Accountant for the end to end process for Intercompany Accounting for APEL involving:
    • Assist the Shared Services team ensuring all intercompany transactions are processed, and invoices correctly issued.
    • Carryout review of P&L and B/S accounts to ensure all cost are correctly recharged and reconciled.
    • Timely reconciliation and confirmation of intercompany balances with all Affiliate finance teams, ensuring month end timetable is adhered to.
  • Preparation, reconciliation and timely issue of accurate Management recharges to IP Holders each month, including regular review of the methodology and subsequent true ups.

 

 Fixed Assets

  • Support month end accounting of all the Fixed & Intangible postings to SAP and the timely preparation of P&L and Balance Sheet reconciliations (monthly)
  • Support capitalisation and disposal of assets (monthly)
  • Updating of the Asset under Construction account (monthly)
  • Maintain the fixed asset register and post relevant transactions
  • Fixed & Intangible asset reporting with the packs submitted to Financial Consolidation & Control, EMEA

 

Annual budgeting

  • Assist with setting up Financial Accounting budget
  • Assist with the submission of headcount and Capex

 

Forecasts

  • Assist with the preparation of headcount consolidation, submission and reporting.

 

Other Responsibilities

  • Approval of amendments of the Vendor master data
  • Assist with Jsox testing reviews
  • Providing the business with systems support on IMAP/EBP/SAP and Project Stratus.
  • Ensuring correct classification of Opex and Capex

 

Relationships and communications – inter/intra group 

  • Build and maintain relationships with both Finance representatives across the Value Centre
  • Build and maintain relationships with EHQ Management and Cost Centre/Budget Holders
  • Build and maintain relationships with Netherlands Commercial Finance colleagues

 

 

Quantitative Dimensions:

  •  

 

Interpersonal Relationships:

  • To interact at various levels of personnel both internally and externally as follows:
  • Senior Financial Accountant
  • Director, Functional Commercial Finance Partnering, EMEA
  • Finance Business Partners
  • Value Centre cost centre / Budget Holders 
  • EHQ Finance & Shared Services at all levels
  • Internal Audit and Jsox
External
  • External consultancies
  • AICL Finance staff
  • External Service Providers (Consultants) – Tax, VAT
  • Auditors

 

Specific Physical Abilities:

Some travel in the UK and Europe (including overnight stays)

 

 

Specific Environmental Factors:

Based at the EMEA Operations Headquarters - Chertsey, Surrey, UK

Willing to work additional hours and/or travel as required by the business.

 

Professional Profile

Competencies

Experience

 

Customer Focus:-

  • Acts to support a culture where everything is done to enhance value to patients.  Intentional about meeting/exceeding customer expectations.
  • Proactively seeks feedback to improve service provision.

 

Strategic Orientation:

  • Understands how personal/team objectives contribute to Astellas’ strategy and functional goals.
  • Balances ‘bigger picture’ goals and operational requirements, overcoming challenges/barriers to delivery.

 

Innovation &  Change:

  • Identifies improvements and generates new ideas, methods or solutions.   Positively embraces change.
  • Continuous improvement approach; takes personal ownership to improve ways of working and leverage/share best practice.

 

Results Orientation:

  • Ability to work autonomously and make evidence-based decisions: judgement to know when to seek guidance or escalate
  • Methodical with ability to prioritise and meet deadlines.  Tenacious to follow up and resolve outstanding matters and explore options.
  • Excellent attention to detail and financial awareness (raise/process/track Purchase Orders etc.)
  • IT literate (Intermediate stage) to type/ create and edit reports, trackers etc. Excel, Word, PowerPoint, Outlook and eLearning and online systems (e.g. LMS, ZINC, TMF etc databases).  Intranet and web. 
  • Good written and verbal communications including ability to prepare updates, summaries, emails to employees and managements.

 

Communication & Collaboration:

  • Collaborates: values others views and perspective.  Able to challenge respectfully and propose alternative solutions. 
  • Proactively shares knowledge, and adapts approach to build consensus and respect diverse views and cultures.

 

Developing & Inspiring:

  • Proactively shares knowledge and best practice and encourages others to develop.
  • Learns from own/others experience and proactively seeks to develop personal capability.
  • Regularly seeks feedback on personal contribution and growth areas.

 

Working as One Astellas:

  • Takes personal ownership and acts as a role model of ethics and compliance treating everyone with respect.
  • Provides honest, constructive and timely feedback.  Seeks feedback on own contribution and ways of working.
  • Pharma sector experience
  • Previous expertise for end-to-end process including working with Procurement and Finance functions and third parties.
  • Expertise in purchase order initiation, management and processing: ability to track, monitor and report.
  • Ability to drive; ‘clean’ driving licence.
  • Appreciation of relevant Compliance and Regulatory legislation, application and forthcoming changes
  • Proven expertise in utilising MS Office and various databases (typing, input, updating, reporting).

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

             

 

Department:

Date:

HCC Compliance Category:

 

Organisational Fit:

Reports to:    (title)

Peers:

Subordinates:

 

Purpose of the Position:

 

The Financial Accountant will be responsible for the provision of support for both Financial and Management Accounting activities.

They will support the ‘Director, Functional Finance Business Partnering’ in delivering the duties of the department and will be required to do the following:

  • Be the primary point of contact for month end reporting and liase with internal and external auditors
  • Contribute to timely and accurate financial reporting both internal and external, including responsibility for submission of EHQ results into group consolidation.
  • Lead and support the transition of activities to shared services.
  • Responsible for ongoing work to standardise and improve the month end processes including HFM submissions and headcount reporting.
  • Required to manage tasks alongside the shared service team and be the primary contact for month end.
  • Support the month end close process for their respective Value Centre along with their systems and processes.
  • Responsibility for headcount reporting including Budget, actuals and Forecast.
  • Accommodate regular ad-hoc requests as and when required.

 

 

Core Tasks, Responsibilities and Authority:

Month End/Quarter End Close

  • Identification, processing and reconciliation of prepayments and accruals
  • Preparation of auditor’s analytical review pack for quarterly audit
  • Workings for key balance sheet accounts such as Finance Leases, Provisions, Prepayments
  • Quarterly IFRS Footnote pack reporting
  • Responsible for month end activities including HFM submissions and headcount reporting
  • Assisting the team with posting journals
  • Support the close process for EMEA HQ, overseeing reconciliation and reporting for their value centre
  • Involvement and support in the Quarterly Audits and the annual Statutory Audit.
  • Maintains compliance with IFRS, J-SOX, and other regulatory requirements

 

  Management Accounting

  • Provide timely analysis and commentary of financial results to Value Centre management and Cost Centre budget holders
  • Meet with Value Centre budget holders on a monthly basis to discuss results and actions as appropriate
  • Approval of shopping carts

 

 Other Responsibilities

  • Approval of amendments of the Vendor master data
  • Assist with Jsox testing reviews
  • Providing the business with systems support on IMAP/EBP/SAP and Project Stratus.
  • Capex vs Opex analysis and recommendations

 

Annual budgeting

  • Assists with the budget preparation for the Value Centre to ensure it is prepared in accordance with the timetable and ensure the accuracy of the reporting
  • Assist with setting up Financial Accounting budget

 

Forecasts

  • Prepare and submit the Forecast as required per the timetable for the Value Centre P&L and to ensure that it is prepared in accordance with the timetable and its accuracy of reporting.
  • Responsibility for preparation of headcount consolidation, submission and reporting.

 

Relationships and communications – inter/intra group 

  • Build and maintain relationships with both Finance representatives across the Value Centre
  • Build and maintain relationships with EHQ Management and Cost Centre/Budget Holders
  • Build and maintain relationships with Netherlands Commercial Finance colleagues

 

 

Quantitative Dimensions:

 

 

Interpersonal Relationships:

Internal

  • To interact at various levels of personnel both internally and externally as follows:
  • Director, Functional Commercial Finance Partnering, EMEA
  • Value Centre cost centre / Budget Holders 
  • EHQ Finance & Shared Services at all levels

Internal Audit

 

Specific Physical Abilities:

Ability to handle multiple requests/demands, juggle priorities and handle large volumes of data and information.

 

Specific Environmental Factors:

Based at the EMEA Operations Headquarters - Chertsey, Surrey, UK

Willing to work additional hours and/or travel as required by the business.

 

Professional Profile

Competencies

 
  • Effective communicator: Interpersonal skills and with ability to operate among diverse cultures. Well-developed written and oral communication skills in English
  • Analytical: Strong analytical skills and attention to detail
  • Team player: Strong teamwork and partnering behaviours
  • Customer focus: Understands and anticipates external and internal customers’ needs, taking action to meet or exceed customers’ expectations
  • Innovation and change: Constantly and positively challenges accepted ways of working by generating new ideas or methods. Embraces change and overcomes barriers
  • Results orientation:

Focus on delivering high quality outputs to agreed timeframes

 

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