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Finance & Operations and Office Services Coordinator (1 Year Contract) Mississauga Canada,  


Posted on : 04 April 2017

Project Description

Requisition ID 46197BR Title Finance & Operations and Office Services Coordinator (1 Year Contract) Job Category Finance & Auditing Job Description ABOUT USHeadquartered in Denmark, Novo Nordisk employs approximately 42,600 people in 75 countries and markets its products in more than 180 countries. Novo Nordisk is a global healthcare company with more than 90 years of innovation and leadership in diabetes care. This heritage has given us experience and capabilities that also enable us to help people defeat other serious chronic conditions such as haemophilia, growth disorders and obesity.In Canada we are ranked as one of top employers to work for and we offer you an opportunity to work with extraordinary talent and benefit from a range of possibilities for professional and personal development.OPPORTUNITYAre you looking for a patient-centered culture company? Are you ready to take on a new challenge with a growing company? If so then this is the right place for you! Novo Nordisk has a brand new role open as a Finance & Operations and Offices Services Coordinator. In this role you will support and manage the operations of the department to enhance Organizational Excellence. Coordinator will also be a part of the Office Services department and work closely with the Facilities Manager and EA team to develop process efficiencies and lead initiatives that improve overall productivity on selected processes.KEY AREAS OF RESPONSIBILITY As a Finance & Operations and Office Services Coordinator you will perform administrative duties for executive team member & Office Services department, such as but not limited to:Executive & Office Services Support Manage calendar and general meeting coordination for both internal and external stakeholdersCoordinate department meetings and off sitesPrepare reports, format documents and communications Administer budgets, contracts, purchase orders and expense reportsSupport and guide competency development within department Back-up support to receptionist (Breaks & Vacations) Process lead for UPS, Grand & Toy, Catering and Business CardsFacilitate Tyco Security process and assist with enhancing NEO Experience Ensure a clean and safe working environment and stock required items as neededOngoing evaluation of office services to improve productivity, reduce costs, and make the best use of the company resources /systems Corporate Strategic AlignmentFacilitate the execution of Corporate Special Projects & Events Collaborate and Coaches on New Hire On/Off boarding and manage distribution lists Manage departmental facilities tasks, i.e. LOA tracking, office space seating, handling catering and external guests Manage office services tasks, i.e. mail, UPS, parcels and office supplies Understand Globe share site process for department Enforce Office Policy  and Guidance document(s) impacting Office Back up support for team Quality and ComplianceArchiving AdministrationPreparation & support for internal Global & Health Canada audits Pro-Actively support various system requirements as needed QUALIFICATIONS The Finance & Operations and Office Services Coordinator will have a College or University degree with 3-5 years of experience working in an Office Services or Finance setting and 1-2 years of experience managing calendar and expenses. The right candidate will also have intermediate experience in MS Office  Outlook, Excel, and PowerPoint with Pharma industry knowledge and experience is considered an asset. You must be proactive with the ability to anticipate executive and departmental needs, have critical thinking/ problem solving skills with an ability to work at both detailed and summary levels. Strong communication, organizational, and interpersonal skills are a must.Internal Deadline: April 13th, 2017We thank all applicants for applying, however only those being considered for an interview will be contacted.  State/Provinces Ontario Position Location Mississauga Full Time or Part Time Full Time

Locations

Canada Mississauga

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