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Facilities Manager - United States  

Company managed [?] Still accepting applications
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Posted on : 13 May 2017

Project Description

POSITION SUMMARY:
  • The Facilities Manager will be responsible for managing overall facility operations and change management processes.  
  • Oversee current operations and strategic planning for facilities.  
  • Ensure the facilities team is equipped to support daily activities of the organization inclusive of adequate staffing, space planning, health & safety provisions, and security measures while collaborating with cross functional departments.


ESSENTIAL FUNCTIONS:
To perform this job successfully an individual must be able to perform each essential function satisfactorily.


Key Tasks and Responsibilities:
Physical operational delivery including:
  •  Oversee space planning process for current & future headcount while maintaining sufficient availability to accommodate growth of the company.
  • Health & Safety management; Ensuring facilities and emergency response plans are up to date, crisis management planning, risk management, routine training, while maintaining compliance with building management team.
  • Security – Control access levels to the building, provide inspection reports, ensure regular auditing, and liaise with external vendors quarterly. 
  • Maintenance- Understand HVAC operations, electrical and fire safety systems.  
  • Oversee routine facility maintenance, keep reports and logs on file, and conduct weekly workplace inspections.  
  • Monitor performance of cleaning vendors and ensure quality and delivery of service.

Contract and budget management 
  • Manage and control budget planning processes and reconcile operational spend against set budget allocations.
  • Negotiate adequate terms and pricing via RFPs with existing and new vendors and measure ROI and performance.
  • Handle contract processing from draft to execution.
  • Process invoice payments and account against agreed sums and terms.

Facility Improvement management
Coordination and management of ad-hoc and minor improvement projects through negotiating, supervision, access control and communication with external vendors.  Manage employee awareness communication.


Employee onboarding
  • Manage new employee facility onboarding, ensure policies are reviewed, and provide security and access credentials as well as seating assignments. 
  •  Conduct detailed facility tours which include presentation of emergency plans for the site.



SKILLS AND ATTRIBUTES
  • Working knowledge of facility/office management and construction project management.
  • Good planning and organizational skills.
  •  Well-developed interpersonal and communication skills.
  • Professional appearance and manner.
  • Computer literacy, specifically MS Office for Windows.
  • Ability to negotiate effectively.