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Facilities Assistant - United States  

Company managed [?] Still accepting applications

Posted on : 14 May 2017

Project Description

Job Type : Full Time
Career Level : Entry Level
Education : High School or GED
Location : American Fork UT US
Job Description :
Basic Function
To help ensure the facility operates in an efficient and productive manner.
Responsibilities:
Mailroom Services:
  • Handles shipping of various items including but not limited to equipment, parts, supplies, and tools to suppliers, customers, and collaborators.
  • Manages receiving of various items including but not limited to equipment, parts, supplies, and tools from suppliers, customers, and collaborators.
  • Receives, sorts, and distributes mail.
  • Assists with tracking missing or lost packages.
  • Orders supplies and parts outside of production for research projects as needed.
  • Track and follow-up on orders to make sure deliveries are met and projects are kept on time.
Phone/Front Desk:
  • Responsible for greeting and responding to any visitor that may need assistance during their stay at the site.
  • Answer and direct all calls as appropriate/needed in a professional and timely manner.
Supply Maintenance:
  • Maintain, order, and restock adequate levels of kitchen supplies.
  • Maintain, order, and restock adequate levels of office supplies.
Conference Room Requests:
  • Organize logistical needs for training events for employees as well as when visitors are on site.
  • Set up and break down of Auditorium meeting set up as needed.
  • May require coming in early or staying late.
  • Ensure conference rooms are kept in an organized manner at the end of each day.
Office Maintenance:
  • Maintains and distributes the building keys and addresses security needs.
  • Communicates with landlord for necessary building repairs, modifications, parking, and signage while working with R&D site leader on obtaining approvals for site costs to be incurred.
  • Manages and oversees third party cleaning service to ensure the site is clean and kept in an orderly manner.
  • Manages and oversees copy machines and printers for general maintenance purposes as well as any issues that may arise.

Work Environment:
  • Office/Laboratory environment.
  • Capable of lifting up to 50 pounds.
  • Able to adapt to a constantly changing schedule.
  • Able to work independently with plenty of initiative as well as being a team player.
  • Ability to prioritize and handle multiple tasks.
  • Manage and respond to other facility needs on an as needed basis.

Job Requirements :
Qualifications:
  • High School graduate with good communications skills (written and oral).
  • Proficiency with Microsoft Outlook, Word and Excel.
  • A working knowledge of Audio/Visual and computer equipment is desired.