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Executive Management Assistant PPSI - Belgium  

UCB (company)


Posted on : 13 May 2017

Project Description

  • Provide executive administrative and technical support to the PPSI Mission. 
  • Coordinates activities, shares best practices with other administrative assistants, and maintains professional relationships with key stakeholders locally and globally. Ensures timely completion of quality deliverables in a proactive manner. 

Bachelor’s degree 

  • Manage agenda, calls, emails and correspondence, as well as meetings organization and business travel for the Mission team, making independent decisions on attendance/ conflicting meeting requests 
  • Support to the team for travel arrangements including flight reservations, hotel accommodations, and expense report processing 
  • Act as liaison between the team and external/internal contacts 
  • Draft and distribute meeting minutes as needed 
  • Provide and/or supervise assistance and logistical support on global and local events 
  • Support the team in the management of contracts and responsible for PR/PO process 
  • Proactively assist the Mission Project Manager in coordinating budget and timeline tracking 
  • Improve or optimize working methods and procedures 
  • Complete adhoc projects that may be assigned.  

Specific skills   
  • Excellent written and verbal communications skills in English 
  • Ability prioritize concurrent assignments and meet timelines 
  • Proactive with excellent planning and organizational skills to ensure effective and timely output  independently 
  • Strong detail orientation 
  • Work within an international team environment with good cultural sensitivity 
  • Professionally interact with all levels in the organization and external collaborators 
  • Maintain confidential information. 
  • Collaborative skills: strong interpersonal skills; strong focus on information exploring and sharing; must work effectively and cooperatively in a team environment 
  • Reliable and professional with a good sense of humor 
  • Advanced problem solving skills to resolve complex problems 
  • Proficiency in MS Office Suite  

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