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Executive Assistant (m/f) Munich Germany,  

Definiens (company)

Posted on : 16 April 2017

Project Description

  • Provide a high level administrative support 
  • Act as the point of contact between the executives and their direct reports, staff, board members, partners and customers 
  • Pro-active calendar management, expense reporting and travel management 
  • Monitor, screen, respond to and distribute incoming communications independently and manage the communication flow 
  • Organize and prepare internal and board meetings, take minutes and follow up on action items 
  • Representative of the Executive Assistant of the CEO 
  • Work close with related departments like Finance, HR, IT 
  • Work close with assistants of the organization and high level Assistants of MedImmune and AstraZeneca 
  • Support the organization of company events 
  • Pro-actively collaborate with internal and external stakeholders 
  • Facility management topics like seating plan employees or internal relocation of employees

  • Bachelor s degree, high school degree, university-entrance diploma (Abitur) or equivalent 
  • Additional qualification as personal assistant would be an advantage 
  • At least 5 years of work experiences in the relevant area 
  • Very high level of verbal and written communication skills in German and English 
  • Excellent knowledge of MS Office Suite 
  • Very strong organizational skills, exemplary planning and time management skills 
  • Discretion and confidentiality 
  • Ability to take initiative, work on numerous complex tasks simultaneously, and operate well under pressure 
  • Works collaboratively with their immediate and wider team members 

We offer
  • This is a challenging and rewarding position within a pioneering company that works with cutting edge technologies.
  •  We offer a modern, creative and international working environment with highly motivated and well-qualified colleagues, team spirit and excellent working conditions with comprehensive benefits and ongoing professional development opportunities. 


Munich Germany

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