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Executive Assistant, Human Resources - United States  

Intercept (company)


Posted on : 18 May 2017

Project Description

  •  This position will support the Chief Human Resources Officer and has responsibility to perform a wide variety of executive administrative duties. 
  • Responsibilities include, but are not limited to: maintaining important contact lists;
    •  assisting with expense report submissions and issues; tracking and arranging travel; 
    • arranging meetings and conferences; maintain appointment schedules and calendars; 
    • oversee office activities and schedules, write/draft correspondence, archive correspondence, attend management meetings and take minutes, prepare agendas for customer meetings; 
    • and serve as primary office liaison contact.  
  • Candidate will work with limited direction and will receive general instructions on new assignments.

 To perform this job successfully an individual must be able to perform each essential function satisfactorily.
  • Conserves executive’s time by reading, researching, and routing correspondence; drafting letters and documents; collecting and analyzing information; initiating telecommunications.
  •  Maintains executive’s appointment schedule by planning and scheduling meetings, conferences, teleconferences, and travel.
  • Welcomes guests and customers by greeting them, in person or on the telephone; answering or directing inquiries.
  •  Provides historical reference by developing and utilizing filing and retrieval systems; recording meeting discussions.
  •  Maintains professional and technical knowledge by attending educational workshops; reviewing professional publications; establishing personal networks; participating in 
  •  professional societies.
  •  Update and maintain organization chart for the entire organization.
  • Other duties as assigned.

  • Bachelor’s degree preferred.
  • 7+ years of specialized executive administrative support experience of an increasingly responsible nature.
  •  Excellent interpersonal and communication skills, and must have experience supporting a supervisor at a high level and who travels often. 
  •  Pharma understanding and background is a plus. 
  • Strong proficiency in Microsoft Excel, Word, PowerPoint, and Outlook.
  • Proactive, self-starter who possesses exceptional multi-tasking and communication skills, both oral and written.
  • A high level of professionalism, organization, and flexibility are essential. 
  • This role also requires a friendly, energetic person with high integrity who can represent the management team with professionalism – interacting with peers, colleagues, industry leaders, and corporate executives. Must possess excellent organization skills and exercise strong attention to detail.
  •  Desired:
  • Experience in a highly regulated industry a plus.
  • Bio-pharma industry experience preferred.