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Executive Assistant Doylestown United States,  


Posted on : 08 June 2017

Project Description

Tracking Code 1668-050 Job Description The Executive Assistant is a creative, self-starter that enjoys working in an environment that is performance, mission-driven, metric-driven, and community oriented.  The ideal individual must demonstrate good judgment in a variety of situations, with strong written and verbal communication, administrative, and organizational skills, and the ability to maintain a realistic balance among multiple priorities.  The Executive Assistant must demonstrate the ability to work independently on projects, from conception to completion, and must be able to work under pressure at times to handle a wide variety of activities and confidential matters with discretion. The successful candidate possesses a gracious and confident demeanor, be dependable and resourceful, take initiative and be innovative. She/he should have the ability to handle complex and confidential situations with the highest level of professionalism. This person will work with a wide range of Company employees and stakeholders, so she/he must be able to build internal and external relationships, and be an effective communicator. Primary Responsibilities Conserves the time of Executive and other leadership staff as assigned by: Providing executive administrative support including coordinating, scheduling and organizing meetings (including managing calendars, scheduling/arranging meetings, booking meeting rooms, and sending invitations and reminders when needed), travel (including making travel, hotel and car reservations) and general office activities Managing communications and correspondence (phone, voicemail, email, mail), appropriately responding (as needed) and escalating to appropriate colleague’s attention Coordinating and recording minutes at meetings Following up on project completion, compiling status reports where assigned Preparing correspondence Supporting preparing, revising and finalizing legal documents Reviewing, proofreading and assisting with any company materials, including documents, reports, memos, letters, presentations, forms and other items ensuring accuracy and completeness Maintaining an efficient flow of information between all levels of the organization Welcoming and providing information to customers, vendors, or guests Maintaining relationships with board members, shareholders, customers, outside counsel, and vendors Keeping manager(s) advised of current issues Maintains customer confidence and protects company by: Keeping information confidential Secondary Responsibilities Maintains Quality Service and Departmental Standards by: Reading, understanding and adhering to organizational Standard Operating Procedures (SOPs) Establishing and enforcing departmental standards Participating in the modification of company SOPs related to Administration Contributes to team effort by: Exploring new opportunities to add value to organization and departmental processes Helping others to accomplish results Performing other duties as assigned and deemed necessary Demonstrating an understanding of applicable business operations, drivers, and/or procedures Researching and/or providing needed information to respond to requests in a timely manner Maintains Technical Knowledge by: Attending and participating in applicable company sponsored training Working conditions: Travel: 0-5% Lifting: 0-20lbs Other: Computer work for long periods of time Required Skills Qualifications: Education: Associate’s Degree in Business or related field preferred; High School Diploma and/or equivalent work experience may be considered in lieu of a degree Advanced courses in word processing and writing skills preferred Additional skill set: Strong organizational skills that reflect ability to perform professionally under pressure and prioritize multiple tasks seamlessly, with attention to detail. Very strong interpersonal skills and the ability to build relationships with stakeholders, including staff, board members, external partners, and customers. Expert level written and verbal communication skills. Ability to treat sensitive/confidential information with appropriate discretion. Strong sense of urgency, adaptability, flexibility and resourcefulness. Proficient in Microsoft Office Suite (Outlook, Visio, Word, Excel, and Power Point), Adobe Acrobat, and Social Media web platforms Excellent attention and orientation toward meticulous work Ability to project and maintain a professional and positive attitude Required Experience Experience: 5+ years’ experience in supporting top level management (experience supporting senior in-house counsel preferred) Advanced MicroSoft Office Suite skills required 3+ years’ experience working with executive management and board members 3+ years’ experience managing legal documents Job Location Doylestown, Pennsylvania, United States Position Type Full-Time/Regular

Locations

Doylestown Pennsylvania United States

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