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Executive Assistant Anderlecht Belgium,  


Posted on : 01 May 2017

Project Description

Tasks for the roles will include: Agenda management including : pro-active planning and management of Michel Jaworski and Cesar Libanati annual calendar (in line with major internal/external events) pro-active planning of team 1:1, peers 1:1, key stakeholders 1:1 pro-active outlook agenda management (prioritization, time efficiency, meeting location, &) coordination of team meetings and meetings with key stakeholders internally as well as externally Follow-up of deadlines for Operations and Medical meeting pre-reads and actions Meeting efficiency : coordinating key meeting documents, agenda, logistics, support during the meeting Travel arrangements : efficient and pro-active itinerary management including travel advise, travel booking, scheduling of meetings, restaurants booking, ground transportation, adequate hotel reservations, visa requests, & Filing management : save on OneDrive all necessary documents for optimized work and for Michel and Cesar s information Budget follow-up : create PO related to Michel and Cesar s work and projects and fill in the tracking sheet Expense reports in MobilExpense : pro-active follow-up and creation of expense reports Recruitment support: support to key recruitments in the Bone Medical team, in collaboration with the Talent Solutions Partner, including meeting scheduling, contacts with candidates, itineraries when needed, welcoming candidates when needed, etc. Tax status follow-up : Maintain Deloitte calendar up to date Maintain travel binder up to date with proof of business travel requirements, boarding passes, etc. Team engagement : Support team communication via Sharepoint online (creation, management and animation of the site) Organize related team events (Bone Global Medical team, Bone Affiliate Medical team, Bone MSL team) Entertain the dialogue with Bone medical team and Operations team to ensure optimal and efficient collaboration Work in close collaboration with Bone Medical Team assistants across locations Plan event/team/individuals celebrations Internal network : be a trusted contact person within the team act as a connector between UCB stakeholders and the Bone Medical team Congresses & events: Support to Michelle Mackechnie organizing key congresses & events eg. ASBMR, IOF, ECTS, FFN, EULAR

Locations

Anderlecht Belgium

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