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Engineering and Maintenance Administrative Assistant Saint Albans City United States,  

Perrigo (company)


Posted on : 08 June 2017

Project Description

Job Description 
Our company is a leading global healthcare supplier that develops, manufactures and distributes over-the-counter (OTC) and prescription (Rx) pharmaceuticals, nutritional products, and active pharmaceutical ingredients (API). The company is the world's largest manufacturer of OTC pharmaceutical products for the store brand market and an industry leader in pharmaceutical technologies. 


Job Summary 
Provides administrative support to one or more functional areas of Operations. Processes confidential information. Gathers and prepares reports. 



Major Duties  
  • Provides administrative support such as word processing, copying, faxing, maintaining files/filing and databases, and research for management.   
  • Schedule travel arrangements and logistics for functional team members and company vehicle maintenance. 
  • Receives and responds to requests for information, assistance, and other concerns from internal and external customers, and other stakeholders. 
  • Coordinate meetings (inclusive of teleconferences and meals) and record minutes (coordination of checklists and follow-up on items as needed) 
  • Generate purchase requisitions and Goods Receipts, inclusive of supplies and special request. 
  • Assemble weekly and monthly reports. 
  • Follow-up on budget-related and work order issues/tasks. 
  • May act as backup to other Administrative Assistants to provide support to other areas. Maintenance Material Master - assign part numbers for inventory, creation of preventative maintenance plan for equipment, bill of materials development, and other related tasks as needed. 
  • Managing work orders and following through until completion. 
  • Month/Quarterly Reports to include  Wastewater Treatment Operations and Wastewater Treatment Sludge Reports 
  • Assist in managing contract employee needs. 
  • Assists with special projects and other related work as assigned.   



Required Experience 
       
  • High School diploma, GED Certificate or equivalent. Advance degree preferred:consideration may be given to those who hold 4 years of progressively responsible and relevant work experience. 
  • Three plus years administrative or related experience required. 
  • Good customer service skills both on the telephone and in person are needed. 
  • Proven ability to provide confidentiality and discretion, and strong organizational skills and detail-orientation. 
  • Demonstrated experience in providing analytical support and problem solving. 
  • Strong PC skills including MS Office (Word, Excel, Outlook, and PowerPoint), and familiarity with SAP, CAR (capital budgeting), and web-based travel software. 
  • Organized and able to coordinate multiple tasks and work independently. 
  • Ability to develop and maintain strong relationships within and outside the organization.  

 

Locations

St. Albans Vermont United States

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