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Contract Administrator - United States  

Company managed [?] Still accepting applications
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Posted on : 07 June 2017

Project Description

  • This position performs Legal contract administration and purchasing/supply chain activities in a contract software and ERP system for indirect materials, general supplies and services.  
  • Primary responsibility is to ensure the legal contracts are reviewed and approved, and support procurement and supply chain in the receipt of materials and services. 
  • This position works with the Legal Department to input contracts, proposals, and CDAs into the Legal Department’ contract management software system (Cobblestone).  
  • This position will also work with Procurement to place purchase orders, Finance to ensure the payment of Suppliers and assist where necessary with Supply Chain related admin.

  •  To perform this job successfully an individual must be able to perform each essential function satisfactorily:
  • Maintain strong communication with the Legal Department, Accounts Payable (A/P) and internal customers. Be a strong team player within the Supply Chain/Procurement Department.
  • Observe and follow all Procurement, Supply Chain, Vendor Management and Quality SOPs 
  • Maintain ERP/Cobblestone system data bases.  Ensure prompt and accurate processing of contracts, requisitions, purchase orders and invoices in support of all departments and financial goals
  • Review contracts in order to verify accuracy, terminology and specifications.  Ensure timely legal review for Operations requirements.
  • Understanding of the importance and compliance requirements for executing contracts with vendors
  • Liaising with both internal and external customers to ensure prompt and correct data entry of all contracts
  • Timely follow up of all correspondence between the Cobblestone system, company Legal Team, and Vendors to ensure contracts are correctly executed, signed and filed.
  • Resolve vendor or contractor grievances and claims against suppliers
  • Analyse Cobblestone every day for Contract status and action items.
  • Support the Supply Chain/Procurement Department and be fully familiar with Workplace and GP and the roles they play within Supply Chain and company’s Procurement/Financial Approval Process.
  • Maintain accurate purchasing standards in conjunction with Finance Department
  •  Review purchase order requisitions in order to verify accuracy, terminology and specifications when required.
  • Track the status of requisitions, contracts and orders.
  •  Assist the sourcing of suppliers, obtaining quotes and negotiation of contracts.
  • Review of workload to be reported and undertaken regularly with Legal, Procurement and Senior Exec Admins

  • Bachelor’s degree and minimum of 1 years of contract and/or procurement experience, or High school diploma and 3 years of Contract and/or procurement experience.
  •  Ability to learn a legal contract and purchase order processes, use ERP systems, and participate actively in cross-functional project teams
  • Experience working in the Pharmaceutical/Biotechnology or Medical Devices experience preferred.
  • Negotiation skills with suppliers, proven cost reduction efforts, experience with contract negotiation
  • 2 years’ experience with legal contracts, ERP and requisition systems
  •  Experience with MS applications (Word, Excel, Outlook, and PowerPoint).
  • Experience with Workplace, Great Plains, Cobblestone (Insight) a plus
  • Ability to build partnerships across the organization 

  • Strong verbal and written communication skills are essential.
  • Excellent organization and multi-tasking skills. 
  • Exceptional interpersonal skills and problem-solving capabilities. 
  • Proven negotiation skills. 
  • Ability to work effectively across a matrix organization. 
  • Ability to work independently and prioritize with minimal daily instruction. 
  • Ability to think strategically in order to improve current processes.