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Contract Administrator San Diego United States,  


Posted on : 07 June 2017

Project Description

This position performs Legal contract administration and purchasing/supply chain activities in a contract software and ERP system for indirect materials, general supplies and services. Primary responsibility is to ensure the legal contracts are reviewed and approved, and support procurement and supply chain in the receipt of materials and services. This position works with the Legal Department to input contracts, proposals, and CDAs into the Legal Department  contract management software system (Cobblestone). This position will also work with Procurement to place purchase orders, Finance to ensure the payment of Suppliers and assist where necessary with Supply Chain related admin. ESSENTIAL FUNCTIONS: To perform this job successfully an individual must be able to perform each essential function satisfactorily: " Maintain strong communication with the Legal Department, Accounts Payable (A/P) and internal customers. Be a strong team player within the Supply Chain/Procurement Department. " Observe and follow all Procurement, Supply Chain, Vendor Management and Quality SOPs " Maintain ERP/Cobblestone system data bases. Ensure prompt and accurate processing of contracts, requisitions, purchase orders and invoices in support of all departments and financial goals " Review contracts in order to verify accuracy, terminology and specifications. Ensure timely legal review for Operations requirements. " Understanding of the importance and compliance requirements for executing contracts with vendors " Liaising with both internal and external customers to ensure prompt and correct data entry of all contracts " Timely follow up of all correspondence between the Cobblestone system, Intercept Legal Team, and Vendors to ensure contracts are correctly executed, signed and filed. " Resolve vendor or contractor grievances and claims against suppliers " Analyse Cobblestone every day for Contract status and action items. " Support the Supply Chain/Procurement Department and be fully familiar with Workplace and GP and the roles they play within Supply Chain and Intercept s Procurement/Financial Approval Process. " Maintain accurate purchasing standards in conjunction with Finance Department " Review purchase order requisitions in order to verify accuracy, terminology and specifications when required. " Track the status of requisitions, contracts and orders. " Assist the sourcing of suppliers, obtaining quotes and negotiation of contracts. " Review of workload to be reported and undertaken regularly with Legal, Procurement and Senior Exec Admins  QUALIFICATIONS: " Bachelor s degree and minimum of 1 years of contract and/or procurement experience, or High school diploma and 3 years of Contract and/or procurement experience. " Ability to learn a legal contract and purchase order processes, use ERP systems, and participate actively in cross-functional project teams " Experience working in the Pharmaceutical/Biotechnology or Medical Devices experience preferred. " Negotiation skills with suppliers, proven cost reduction efforts, experience with contract negotiation " 2 years  experience with legal contracts, ERP and requisition systems " Experience with MS applications (Word, Excel, Outlook, and PowerPoint). " Experience with Workplace, Great Plains, Cobblestone (Insight) a plus " Ability to build partnerships across the organization REQUIRED KNOWLEDGE AND ABILITIES: " Strong verbal and written communication skills are essential. " Excellent organization and multi-tasking skills. " Exceptional interpersonal skills and problem-solving capabilities. " Proven negotiation skills. " Ability to work effectively across a matrix organization. " Ability to work independently and prioritize with minimal daily instruction. " Ability to think strategically in order to improve current processes.

Locations

San Diego CA United States

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