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Associate, Contract and Proposal Manager - Denmark  

Bio Clinica (company)


Posted on : 02 May 2017

Project Description

Job Description 
  The Contract and Proposal Manager Associate provide support to the contract and proposal team, managing the administrative activities related to contract and proposal within the Site Network. 

Primary Responsibilities 
Ensures departmental productivity and identifies opportunities for greater departmental efficiencies and quality by:  
  • Reading and understanding client’s Request for Proposal (“RFP”) 
  • Reading and understanding protocol specified in RFP 
  • Working with internal staff to ensure availability of resources and capabilities to meet protocol requirements 
  • Develop cost proposals to address request for proposal requirements and approved cost strategies in accordance with cost estimating system requirements and company policies. 
  • Conduct RFP/RFQ, proposal preparation 
  • Provide input to review of contract terms and conditions to ensure adherence to company policy and government specifications and requirements 
  • Provide input to department head with suggestions on new tools, processes, procedures, technology enhancements, processes, and resources 
  • Preparing daily/weekly/monthly metrics and reports as required by department head 
  • Generate Site contracts in line with sponsor CTA and internal procedures  
  • Ensures standardization of processes and best practices within respective functional groups 
  • Ensure signature is obtained from contractual parties in due time. 
  • Ensure contracts, confidential agreements etc. are archived (electronically and hard copy) 
  • Provide input to team regarding consistent financial forecasting 
  • Provide advice and input on ongoing projects in regards to payment and invoice. 
  • Provide input to team project training  

Supports business development efforts by: 
  • Assist superior Manager with input to sales and negotiation strategies 
  • Assist superior Manager Preparing for and formally presenting in bid defense meetings with business development and other relevant staff 
  • Attend meeting with business development regarding new business opportunities and internal capabilities  

Secondary Responsibilities 
Performs function of Contract and Proposal Manager on assigned opportunities by 
  • Ensuring deliverables are met 
  • Keeping Superior Manager advised of current issues, negotiation progress 
  • Responding to Superior Manager inquires in a timely and professional manner  

Maintains Quality Service and Departmental Standards by 
  • Reading, understanding and adhering to organizational Standard Operating Procedures (“SOP”) 
  • Assisting in establishing and enforcing departmental standards 
  • Assisting in the creation and review of SOP´s, Work instructions and standard forms  

Contributes to team effort by 
  • Working with internal staff to resolve issues 
  • Exploring new opportunities to add value to organization and departmental processes 
  • Helping others to achieve results 
  • Performing other duties as assigned  

Maintains Technical and Industry Knowledge by 
  • Attending and participating in applicable company-sponsored training  

Working conditions: 
Travel: 0-15% 
Lifting: 0-10lbs 
Other: Computer work for long periods of time 


Required Skills 
Qualifications:  Education:  
  • Bachelor degree or equivalent required  

Additional skill set: 
  • Ability to work in group setting and independently; ability to adjust to changing priorities 
  • Excellent attention to detail and orientation toward meticulous work 
  • Strong interpersonal and communication skills, both verbal and written 
  • Strong documentation and organizational skills 
  • Ability to project and maintain a professional and positive attitude   

Required Experience 
  • 0-1+ years project management or CRA experience, preferred 
  • General understanding of clinical trials within an SMO, CRO or pharmaceutical research organization 
  • Basic knowledge of GCP, ICH guidelines and competent authority regulations 
  • Basic knowledge of economic terms 
  • Good organizational skills with ability to prioritize, multi-task and problem solve are necessary 
  • Must demonstrate ability to successfully manage multiple projects and cross-functional teams 
  • Experience working with computer software including Word, Excel and Salesforce preferred 
  • Ability to understand financial impact of decisions and drive for result