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Analyst, Finance Compliance & External Reporting Endon United Kingdom,  

Astellas (company)


Posted on : 24 June 2017

Project Description

 

Job Title:

Analyst, Finance Compliance & External Reporting

Job Family:

Finance

Department:

EMEA Finance & Procurement

Comparative Grade:

8

Verified by HR:

Y/N (inc initials)

Date:

June 2017

Competency:

 

 

Organisational Fit:

Reports to:

Head of Finance Compliance & External Reporting (FC&ER)

Peers:

Associate Director, FC&ER

Oversees Work Of:

None

 

Key Objectives:

To provide accounting, monitoring and analytical support in the areas of Financial Internal Controls (JSOX & FAR & GRC & Fraud Risk) and Statutory Accounts Preparation.

 

Deliverables:

Specific Duties:

  • To undertake the Ariba/IMAP Substitution Purchase Requisition control monitoring
  • To support in Financial Authorisation Rules (FAR) monitoring
  • To prepare the GRC Segregation of Duties monitoring activities
  • To support on the management of the JSOX Sharepoint site being utilized by the FC&ER function for managing Company Level Controls (CLC)
  • To support in the preparation & analysis of the APEL, AEF and HML Stat Accounts
  • To support in the management of the JSOX testing timetabling
  • To support in the preparation of Controls Compliance reporting
  • To create Monitoring Dashboards for the presentation of compliance and testing results
  • To manage the updates of all documents required for FC&ER
  • To provide role cover when suitable during other FC& ER absences
  • Other adhoc suitable tasks that arise

 

 

Quantitative Dimensions:

  • Sale revenue: €2.5bn EMEA sales revenue
  • Entities: 16 EMEA Entities
  • OP: € 1.2bn EMEA OP

 

 

Interpersonal Relationships:

Internal

  • Employees at all levels within Astellas EMEA

 

External
  • Auditors

 

 

Specific Physical Abilities:

 

Other demands – prepared to work the necessary hours to get the job done. Mainly Chertsey based EMEA travel unlikely.

 

Specific Environmental Factors:

 

Office based

 

 

Professional Profile

Skills

Experience

IT Skills – experience of SAP. Strong Excel, PowerPoint and Word skills, Confidence with Sharepoint/workflow tools and databases.

 

Qualifications: Preferably a part-qualified accountant. University degree or relevant technical vocational qualification.

 

Key Skills – good attention to detail, quick learner, well organised, a good planner. As part-qualified accountant familiarity with IFRS. As an analyst ability to handle large volumes of data and information.

 

Competencies – Good communication skills, a team player, confident with people at varying levels of seniority, and results focused (finisher)

 

 

Experience of working in a decent size Finance Function

Experience with Financial Accounting and Statutory Accounts Preparation

 

 

 

 

 

Associate Director, Finance Compliance & External Reporting, EMEA

Job Family:

Finance

Date:

April 2016

Grade:

 

Department:

Finance Compliance & External Reporting , EMEA

Competency:

Finance

 

Organisational Fit:

Reports to:

Head of Finance Compliance & External Reporting, EMEA - Nicole Basra

Peers:

All EMEA F&P team members

Subordinates:

None

 

Purpose of the Position:

Background:

Ensuring that Astellas reaches and maintains consistently high standards of integrity and compliance as required by all applicable laws, local regulations & Astellas policies & procedures, a Centre of Excellence (CoE) – Finance Compliance & External Reporting has been established to drive the achievement by EMEA F&P in operating to these high standards.

Position Purpose:

 

This is a key specialist role within the small Centre of Excellence for Finance Compliance & External Reporting. The CoE’s purpose is to drive the assurance to the Senior VP, F,P&IS for the embedding and operation of high standards of compliance within EMEA F&P and this role will be highly proficient to ensure they will be a major contributor to ensuring the purpose is delivered. The role will work closely and collaboratively across EMEA Finance & Procurement as well as other Compliance focused functions in Astellas such as JSOX, Internal Audit, HCC, Ethics & Compliance as examples.

As a business partner the role will take responsibility for ensuring that their JSOX related responsibilities, external reporting responsibilities and other compliance responsibilities which involve collaboration and involvement by other F&P team members are performed to the high standards expected.

The five core areas within the function the role will be responsible for are:

  1. Finance Compliance – JSOX (Internal Controls over Financial Reporting)
  2. Finance Compliance – non JSOX
  3. Process & System Initiatives & Improvements compliance advisory
  4. Statutory Reporting

F&P Ethics & Compliance

 

 

Core Tasks, Responsibilities and Authority:

Below are core aspects of the role which is still evolving:

 

  1. Finance Compliance – JSOX (External)

The role holder will fulfil a number of responsibilities as follows:

 

  • As a Key Control Owner/Operator for EMEA F&P for Financial Authorisations Rules (FAR) and Segregation of Duties (SOD) key controls
  • As a business partner work collaboratively with the JSOX team and the EY team to ensure a smooth annual testing cycle
  • As a business partner work collaboratively with Affiliate Finance teams and JSOX team to manage and support in monitoring and remediation should deficiencies of key controls occur
  • As a business partner provide support and expertise on the maintenance of JSOX documentation
  • As a business partner from time to time carry out reviews in Affiliates of JSOX Key Controls
  • Ensure that for multiple relationships with JSOX, EY, IS & the business (F&P) that strong long term relationships and collaboration is built and maintained. In addition building strong business partnering with Affiliate Finance team compliance representatives will be also important.

 

  1. Finance Compliance – non JSOX (Internal)

The role holder will fulfil a number of responsibilities as follows:

  • As a team member provide specialist support in the function for the oversight,  monitoring and advisory of compliance within F&P processes such as Source to Requisition, Purchase to Pay, Record to Report, Order to Cash and Travel & Expenses
  • As a team member provide specialist support in the function for ensuring there is adequate and operating ‘Segregation of Duties (SOD) across the Finance systems of SAP, HFM, Ariba, Acubiz. The function will be the system owner for the GRC tool
  • As a team member provide specialist support for the Financial Authorisation Rules (FAR) documentation and the application of by Affiliate Finance teams
  • As a team member provide support F&P Delegation of Authority documentation and the application of by Affiliate Finance teams
  • As a team member provide support to the monitoring and management of fraud risk
  • As a team member provide support to the oversight and management of F&P Governance Policies, SOP’s & templates

 

  1. Process & System Initiatives and Improvement compliance advisory

 

For a culture of compliance and finance compliance to live within EMEA Finance there must be clearly defined, robust and well adopted Finance Processes. This is a fundamental enabler to a strong control environment and therefore a culture of compliance.

As a team member bringing a wealth of finance & accounting experience, contribute to EMEA and Global projects to ensure the standardised Finance Processes are suitable, efficient and fit for purpose, as well as provide substantial technical & operational contribution into the design and change management of Finance Processes.

 

  1. Statutory Reporting

The role holder will be:

  • Responsible for preparation and timely filing of the statutory accounts specifically statutory audits for APEL, HML and AEF empowered with decision making to complete the statutory accounts. Coordinate Board of Director meetings. Bring technical knowledge on statutory accounts preparation
  • Responsible for maintaining a register of statutory account filings for all EMEA Legal Entities and highlighting if issues are arising following through to resolution
  •     Responsible for working closely with the EY offices across EMEA who sign off on the respective statutory audits and accounts.

 

  1. F&P Ethics & Compliance

The role holder will be the F&P Champion/representative for Ethical & Culture of Compliance initiatives to ensure a culture of compliance lives within EMEA F&P.

 

 

  1. Team Management:

Whilst at this time the role has no directs reports, from time to time the role will be required to manage some consultancy resource where function work has been outsourced.

 

  1. Other responsibilities:

Provide support to wider functional responsibilities as part of ensuring there is independence in EMEA F&P as required, examples such as Banking Approver and also operational implementation of Finance projects.

 

 

Quantitative Dimensions:

Business Quantitative Dimensions:

  • Sale revenue: €2.5bn EMEA Operations sales revenue
  • OP: € 1.2bn EMEA Operations Operating Profit
  • Legal Fiscal Entities: 35+
  • Sales Affiliates: 25+

 

   Compliance Quantitative Dimensions:

  • JSOX Key Controls: 700+
  • Fraud Key Controls: 50+
  • EY Statutory Audits: 35+
  • JSOX Audits: 1 cycle p/a
  • Internal Audits in Finance: 10 p/a
  • Statutory Account filings across EMEA – 35+

 

Interpersonal Relationships:

To interact, collaborate and enable buy in from various levels of personally both externally and internally as follows:

Internal Stakeholders:

  • EMEA Internal Audit & JSOX Financial Compliances function
  • EMEA HQ Finance & wider Affiliate Finance teams
  • IS SAP Support team
  • Other Compliance focused functions
  • US & Japan Finance Governance and JSOX teams

 

External Stakeholders:

  • Ernst & Young – global external audit & JSOX Compliance – Affiliate country offices, EMEA Group & Global as required
  • Direct & Indirect tax advisors as required
  • Local Statutory Auditors as required
  • Accenture SAP Support team
  • Other Finance Regulatory bodies as required

 

 

Specific Abilities:

Specific Physical Abilities:

  • This role would involve travel to Europe.

   Specific Mental Abilities:

  • Strong Compliance Mind-set
  • Live the Astellas Star Values
  • Ability to remain independent  but build strong relationships

 

Specific Environmental Factors:

  • This position is based at Chertsey, Surrey, England at the Astellas EMEA Regional HQ.

 

Professional Profile

Qualifications / Knowledge

Experience

Qualifications:

  • Professional Finance Qualification: ACA, CIMA, ACCA

Knowledge:

  • Solid experience of Accounting Principles and Finance Compliance Frameworks

 

Essential Skills & Competencies:

  • Ability to  work with a customer focus tailoring your approach to your audience
  • Ability to bring people along a journey
  • Ability to think operationally to meet the stringent compliance and reporting requirements, but not at the expense of other business areas
  • Ability to be able to communicate well across a broad customer group
  • A strong results oriented focus by collaboration & team work

Organisation / Industry / Job-related

  • Demonstrated experience of working in a Global and pan-European matrix organisation
  • Demonstrated experience of working across multiple sites within EMEA and across nationalities
  • Demonstrated experience of working across multiple Finance disciplines including compliance and process related disciplines  and commercial disciplines
  • Experience of working in pharmaceutical or other healthcare industry an advantage
  • Demonstrated experience of Accounting Standards in particular UK GAAP (FRS101) and IFRS and Internal Accounting Policies
  • Solid understanding of Finance Systems, processes and reporting
  • Strong ‘reporting’ skills

 

 

Locations

Hillswood, United Kingdom

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