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Administrative Support Specialist III - United States  

Charles River (company)

Posted on : 04 September 2017

Project Description

Company Statement

For nearly 70 years, Charles River employees have worked together to assist in the discovery, development and safe manufacture of new drug therapies. When you join our family, you will have a significant impact on the health and well-being of people across the globe. Whether your background is in life sciences, finance, IT, sales or another area, your skills will play an important role in the work we perform. In return, we’ll help you build a career that you can feel passionate about.

Business Summary

We are seeking an experienced Administrative Support Specialist III for our Insourcing Solutions site located in Bethesda, MD.

Responsible for all aspects of Personnel Packages, including creating packages for new personnel, maintaining renewals, and terminations as well as meeting with new laboratory staff to ensure their welcome packages are complete and that the individuals are informed of and in compliance with all policies and procedures. Function as point of contact between Research Laboratory and Administrative Management Branch.

Word processing/typing of correspondence and manuscripts for PI(s). Perform data entry to include: Creating, updating, and maintaining spreadsheets and other databases utilizing MSWord, Excel, and other programs specific to the support of the client’s operation which may include FAES insurance, FPS, NED System, ACH Banking, and OMS physicals. Administrative responsibilities including surplus property management in NBS system.

Create and/or review travel authorizations and travel vouchers for Domestic, Foreign, and Sponsored travel in the Concur Travel System. Prepare Clearance forms. Assist with office communications:  receives and answer e-mail and telephone calls – takes complete messages; based upon urgency of message either takes message or refers communications / caller to appropriate contact, arranges conference calls as needed. General Clerical support including: filing, sorting and distributing mail; receiving and signing for incoming packages,  prepare shipping for International and Domestic priority packages. Provide other administrative support such as ordering supplies, filing, arranging/maintaining conference room usage, Maintain fax and copy machines, calling in orders for service as needed, and prepare orders for office supplies.

The following are minimum requirements related to the Administrative Support Specialist III position.

  • Education:  High school diploma or general education degree (GED).
  • Experience: A minimum of two years experience working in an office environment required.  Experience working in a medical environment or with scientific staff very helpful.

About Insourcing Solutions Business

Charles River Insourcing Solutions℠ can streamline research by delivering operational and cost efficiencies through the strategic insourcing of GMP, GLP and non-GLP research services from discovery through safety assessment. Insourcing Solutions℠ provides you with the ability to maintain control of your facility and expertise while leveraging available space.

Equal Employment Opportunity

Charles River Laboratories, Inc. is an Equal Opportunity Employer M/F/Disabled/Vet