Administrative Coordinator (AC) for Enterprise Platform Services (EPS) & Corporate Functions (CF) - United States
At Amgen, our mission is simple: to serve patients. Our new Tampa Capability Center provides essential services that enable us to better pursue this mission. This state-of-the-art center serves as a base for finance, information systems, and human resources professionals to make a meaningful impact at one of the world’s leading biotechnology companies.
The Administrative Coordinator (AC) will be primarily responsible for complex administrative support activities, supporting Executive Director and Directors with Enterprise Platform Services (EPS) & Corporate Functions (CF) along with other staff in EPS & CF. The Administrative Coordinator performs a variety of administrative support activities; manage calendars, development in report generation; to facilitate tracking of deliverables and timelines as directed; and to manage the coordination of meeting logistics, minutes and other duties.
Key responsibilities for this Administrative Coordinator include:
Managing calendars and scheduling meetings
Ordering office supplies
Creating and Submitting purchase orders
Making travel arrangements & preparing expense reports as requested
Assisting with preparation of presentations
Manage EPS & Corporate Functions Leadership and Staff Meetings
Managing departmental administrative files
Performing administrative duties as assigned
Maintaining distribution, contact and personnel lists
Coordinating mailings and courier/deliveries
Managing the administrative aspects of relationships with outside experts and vendors
Participating in department project teams
Provide backup support to additional department ACs
Managing individual and team calendars (Outlook)
Coordinating local and international meetings: arrange travel, meeting arrangements, visitor accommodations
Organizing meeting rooms, including logistics, catering and equipment needs
Preparing agendas and taking action items
Assisting with special projects as requested by the Executive Director and Directors within groups
Organizing events for the Department
Associate’s degree and 2 years of administrative experience
2 years in a technical school setting with hands-on experience
High school diploma / GED and 4 years of administrative experience
Bachelor’s degree with previous experience as office manager
Experience working at large regional center, corporate headquarters, or capability center
5+ years of experience in an administrative support role supporting large teams at different levels
Managing multiple calendars including coordination across multiple time zones
Excellent written, verbal, and presentation skills in communicating key business and clinical information
Advanced knowledge of MS Excel, PowerPoint, and Word (i.e. word processing, presentations, and spreadsheet skills) as well as Cognos or other reporting tools, Sharepoint, and the expense management systems
Learning Management System at Amgen
Experience providing administrative support to remote staff
Outstanding organizational and interpersonal skills
Ability to work in a fast-paced, deadline-driven environment
Discretion in dealing with proprietary information
Amgen is committed to unlocking the potential of biology for patients suffering from serious illnesses by discovering, developing, manufacturing and delivering innovative human therapeutics. This approach begins by using tools like advanced human genetics to unravel the complexities of disease and understand the fundamentals of human biology.
Amgen focuses on areas of high unmet medical need and leverages its expertise to strive for solutions that improve health outcomes and dramatically improve people’s lives. A biotechnology pioneer since 1980, Amgen has grown to be one of the world’s leading independent biotechnology companies, has reached millions of patients around the world and is developing a pipeline of medicines with breakaway potential.
The invaluable contributions of our talented Tampa team will help us develop the vital and innovative medicines that treat serious illness and unmet medical needs around the globe.
Amgen is an Equal Opportunity employer and will consider all qualified applicants for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, or disability status.