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Administrative Assistant- Lilly Development Organization United States,
Posted on : 15 April 2017
Req ID 32123 Title Administrative Assistant- Lilly Development Organization City Indianapolis State / Province Indiana Country United States Workplace Arrangement Local Company Overview At Lilly, we unite caring with discovery to make life better for people around the world. We are a global healthcare leader headquartered in Indianapolis, Indiana. Our 39,000 employees around the world work to discover and bring life-changing medicines to those who need them, improve the understanding and management of disease, and give back to our communities through philanthropy and volunteerism. We give our best effort to our work, and we put people first. We re looking for people who are determined to make life better for people around the world. Responsibilities OverviewThe Administrative Assistant role is designed to provide critical administrative support to business partners and departments in meeting company and departmental goals/objectives. All Administrative Assistants (B1-B3) perform and/or oversee a variety of associated administrative activities. Each level has specific transferable skills and expectations required. The expectations and responsibilities will progressively increase as you move up through the B levels.Position BehaviorsResponsibilities are typically grouped into the following primary areas. Please note that specific requirements for a particular position are not limited to the below behaviors and may differ based upon management expectations and/or position. Questions regarding specific job responsibilities should be directed to your immediate supervisor. CollaborationAdministrative Assistants are expected to effectively work with and provide service to internal and external customers as well as share information and solicit input.Group problem solving actively participates in work group(s) by listening and implementing suggested solutionsProducing results with others contributes opinions and supports group decisionsGaining organizational support recognizes the need for and seeks input from othersIdentifies techniques to increase productivityInitiates contact and establishes good working relationships with others within and outside the department to maximize schedule coordinationCommunication ManagementThe ability to effectively interact with others is a fundamental expectation. Administrative Assistants should be able to develop factual and logical presentation of ideas and opinions and display effective listening skills. They should also generate trust, establish rapport and communicate clearly in both written and oral forms. Verbal and written skills creates, edits and/or proof-read communications for othersListening and understanding seeks information to enhance understandingConflict resolution deals respectfully with others; attempts to resolve personal conflicts without interventionShared learning communicates established processes and proceduresCommunicates regularly with the business partner to keep him/hr informed of department or other important activities.Influence and LeadingAdministrative Assistants should provide a strong sense of purpose and mission for their work. This includes developing a structure and work process that promotes high levels of success. They should guide and coach others to think through alternatives and serve as an example to others by setting high expectations. They may also serve as a coach and/or mentor others when appropriate.Influences the direction of plans for a work unit or local business areaActs as change agent and influences others to understand, support and drive improvementsUtilize available methods for increased learning and development, i.e., Lilly approved training resources, career planning, development plan, etc.Trains and/or coaches peersCritical Thinking and Problem-SolvingAdministrative Assistants should be able to identify and resolve problems through research, analysis and testing of alternative approaches and solutions. The use of innovative and creative actions and ideas to improve processes and services should be employed.Anticipates and solves problems that occurDefines problems and implements solutions breaks down simple problems into component parts and chooses from established alternative solutionsInnovation and continuous improvement adapts and improves established approaches to workChallenges the status quo and recommends alternative solutions. TechnologyStay abreast and utilize technology to optimize efficiency. This may include utilizing technology to produce documents, satisfy meeting needs, communication tools, etc.Become familiar with available technology to improve processesCreate, maintain and utilize technology effectively to manage group lists, distribution lists, databases, collaboration sites, etc.Assist team members in utilizing and staying current on technologyComplianceFollow all policies as outlined in The Red Book Code of Business Conduct, for direction on conducting business consistent with the company s values, legal obligations, and policiesProtect confidential information and corporate documents with absolute integrity and discretionServe as key resource to department by becoming familiar with all applicable departmental and corporate policies and proceduresComplete all required trainingCharacteristic DutiesManage time to meet the multiple demands of the jobProactively maintain daily calendars of business partners, includes scheduling ad hoc and recurring meetingsArrange travel for key department members for attendance at customer meetings, outside functions, activities, board meetings, etc. Anticipate travelers individual needs and preferences to ensure compliance to Lilly Travel Policies and Procedures.Plan meetings and events of various sizes at both offsite and onsite locationsMaintain, handle, and process confidential information Serve as a backup for other administrative personnelCoordinate departmental transactions in SAP Represent the administrative staff or the department on task forces or committeesCreate, update and maintain area s shared information, including posting monthly reports and schedules to website, database, collaboration site, etc.Prepare Electronic Expense Reporting System (EERS) requests 32123BR Basic Qualifications High School Diploma/GEDMust have at least three years of recent Administrative Assistant experience or equivalent experience (e.g., project management, customer relationship management)Completion of Post Offer Exam, Completion of Work Simulation or Completion of Administrative Skills Testing if applicable.Qualified candidates must be legally authorized to be employed in the United States. Lilly does not anticipate providing sponsorship for employment visa status (e.g., H-1B or TN status) for this employment position. Additional Skills/Preferences Demonstrated ability with: Electronic calendaring for multiple business partners Travel coordination for business partners Expense reporting preparationMicrosoft Office Suite experience with Word, PowerPoint, Excel, OutlookLarge scale meeting preparationStrong communication skillsStrong problem-solving skillsEffective time managementRequires limited supervisionMust be able to maintain confidential information Additional Information Lilly is an EEO/Affirmative Action Employer and does not discriminate on the basis of age, race, color, religion, gender, sexual orientation, gender identity, gender expression, national origin, protected veteran status, disability or any other legally protected status.
Indiana, United States
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