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Administrative Assistant - Indonesia  

Company managed [?] Still accepting applications

Posted on : 05 April 2017

Project Description


Description:
To strengthen our Administration Team in the Finance & Administration Division in Indonesia, we are seeking an  Administrative Assistant 


Your job 
General Administration 
In charge of full office administration including but not limited to:
  •  General upkeep of the front office and meeting room facilities 
  • Order stationery and groceries (i.e: Refreshments like tea, mineral water, coffee)
  • Involve in Insurance matters
  •  Filing of admin documents
  •  Attending to office maintenance problems
  • Collection of daily mail and newspaper, opening of mail and the general distribution of mail and incoming faxes 
  • Updating forms, telephone directory 
  • Attending to visitors / guests


Finance Support 
  •  Prepare the documentation (invoices) for PPh Pasal 15, 23, 4(2)
  •  Finance report
  •  Assist in AR collection and overdue to Business Partner, with consultation from Chief Representative 
  • Handle the payment for suppliers
  •  Handle office petty cash
  •  Create voucher for payment report 
  •  Assisting in identification of telephone and consignment notes and miscellaneous invoices for payment 
  •  Arranging for cheques distribution and arranging payment of utilities bills


Logistics Support
  • Cooperation with EKUC
  • Provide assistance to Chief Representative (back up when HR & Admin Executive is not in office) 
  • Assisting in the coordination of exhibitions, events for the different divisions as and when requested (back up when HR & Admin Executive is not in office)
  • Any other duties and responsibilities as assigned by the management 


Our requirements    
  • Degree in Accounting, Finance Management or any related fields 
  • At least 1 year experience in general office administration 
  • Proficiency in Microsoft office (Word, Excel, PowerPoint)   
  • Good organizing and planning skills 
  • Pleasant personality and proactive mindset 
  • Good interpersonal skills   
  • Good command of written and spoken English 
  • Process oriented 
  • Great team player and able to work with colleagues from different departments and countries   


About us:
  • With just under 25,000 employees, our company  is one of the global leaders in the optical and optoelectronic industries and has been contributing to technological progress for 170 years. 
  • Our company  develops and distributes lithography optics, measuring technology, microscopes, medical technology, eyeglass lenses, camera and cine lenses, binoculars and planetarium technology.