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Administrative Assistant - Belgium, Switzerland  

Biotech Quality Group (company)


Posted on : 30 March 2017

Project Description

About us:
  • Our company is a consulting company specialized in Quality assurance and in Quality Systems improvement focused on pharmaceutical and bio technical industries. 
  • As part of our team reinforcement in Switzerland, we would like to recruit an administrative assistant for a part-time employee contract. 

Job Description  
  • Various administrations : welcoming visitors, mails handling, meeting rooms reservation, travelling management (planes, trains, hotel, restaurants,...), Management and backup of all documents on our IT platform, holidays application handling (reception and following), etc. 
  • Customers billing: Signed customer timesheets handling (monthly), Creation and sending of customers invoices, schedule publishing and updating, invoices relaying to the fiduciary, etc. 
  • Active collaboration with our fiduciary : transmission and communication of all useful information to the office (Validated company timesheets salary changes,checked and validated expenses reports, verified supplier invoices to pay, etc.). 
  • Employment contracts: document preparation, administrative file constitution, registration with Switzerland authorities and insurances. 
  • Declaration to the Switzerland organization for detached workers  

Required skills
  • Experience of 2-3 years in a similar function is an asset.
  • High proficiency in French and English (oral and written).
  • German knowledge is an asset.
  • Intensive knowledge of windows office software (an IT test will be organized).
  • To be comfortable with numbers.
  • Autonomy and sense of initiative.
  • Organized and strong communication skills.
  • Strong knowledge of Switzerland laws. 

We offer
  • A part-time employee contract of 3 days a week (60 %) with a preferred office presence on Tuesday and Thursday.
  • Working time re-partition as a choice.
  • In the long term, possibility to obtain a full time, with a potential employee contract.