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At Lilly, we unite caring with discovery to make life better for people around the world. We are a global healthcare leader headquartered in Indianapolis, Indiana. Our 39,000 employees around the world work to discover and bring life-changing medicines to those who need them, improve the understanding and management of disease, and give back to our communities through philanthropy and volunteerism. We give our best effort to our work, and we put people first. We’re looking for people who are determined to make life better for people around the world.
This position is an exciting and challenging opportunity for a skilled administrative professional to make a positive difference and support real outcomes for Lilly through activities on the Global Bio-Medicines Med Affairs Team. Given the breadth of the team, and the volume and scope, this position requires previous Lilly experience within the Biomed global team space and advanced skills in the areas of communication, organization, problem-solving, international travel and meeting logistics. The role requires a skilled professional given the exposure s/he will have to external partners and confidential information. This position is business critical to ensuring the success and efficiency of team members who are dedicated to expanding Lilly’s product pipeline. This position supports the travel and meeting logistics for domestic and international trips for Lilly participants. Demonstrated ability to effectively managing multiple business partners within a globally diverse team is essential.
Key Responsibilities: Communication/Interaction – Needs to effectively communicate and interact with others
Verbal and written skills – creates, edits and/or proof-read communications for others
Listening and understanding – seeks information to enhance understanding
Conflict resolution – deals respectfully with others; attempts to resolve personal conflicts without intervention
Shared learning – communicates established processes and procedures
Communicates regularly with the business partner to keep him/her informed of department or other important activities
Critical Thinking and Problem Solving - Should be able to identify and resolve problems through research, analysis and testing of alternative approaches and solutions.
Anticipates and solves problems that occur
Defines problems and implements solutions – able to break down problems and address the root cause
Innovation and continuous improvement – adapts and improves established approaches to work
Challenges the status quo and recommends alternative solutions.
Stays abreast and utilizes technology to optimize efficiency. This may include utilizing technology to produce documents, satisfy meeting needs, communication tools, etc.
Creates, maintains and utilizes technology effectively to manage group lists, databases, collaboration sites, etc.
Assists team members in utilizing and staying current on technology
Manages time to meet the multiple demands of the job
Proactively maintains daily calendars of business partners, includes scheduling ad hoc and recurring meetings
Arranges travel for key department members for attendance at internal/external meetings, global congresses, etc.
Anticipates travelers’ individual needs and preferences to ensure compliance to Lilly Travel Policies and Procedures.
Plans meetings and events of various sizes at both offsite and onsite locations
Maintains, handles, and processes confidential information
Serves as a backup for other administrative personnel
Represents the administrative staff or the department on task forces or committees
Creates, updates and maintains area’s shared information, including posting monthly reports and schedules to website, database, collaboration site, etc.
Prepares expense report requests for business partners
Partners with corporate procurement on team deliverables including priority purchase order processes
High School Diploma/GED
Must have at least 10-15 years of recent Administrative Assistant experience within a large corporate setting, preferably with recent global team and Biomedicines experience.
Completion of Post Offer Exam, Completion of Work Simulation or Completion of Administrative Skills Testing if applicable.
Qualified candidates must be legally authorized to be employed in the United States. Lilly does not anticipate providing sponsorship for employment visa status (e.g., H-1B or TN status) for this employment position.
Demonstrated ability to communicate effectively, both written and verbal, including ability to develop presentation or training materials and deliver them to large global community audience
Demonstrated ability to prioritize and handle multiple tasks using good planning and organizational skills
Demonstrated ability to work across functions and across global organizational units to get input, resolve differences and achieve results
This position is located at Lilly Corporate Center, Building 88
Occasional overtime may be required
Lilly is an EEO/Affirmative Action Employer and does not discriminate on the basis of age, race, color, religion, gender, sexual orientation, gender identity, gender expression, national origin, protected veteran status, disability or any other legally protected status.