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Administrative Assistant United States,  

Lilly (company)

Posted on : 04 July 2017

Project Description

Administrative Assistant
United States
At Lilly, we unite caring with discovery to make life better for people around the world. We are a global healthcare leader headquartered in Indianapolis, Indiana. Our 39,000 employees around the world work to discover and bring life-changing medicines to those who need them, improve the understanding and management of disease, and give back to our communities through philanthropy and volunteerism. We give our best effort to our work, and we put people first. We re looking for people who are determined to make life better for people around the world.

This position is an exciting and challenging opportunity for a skilled administrative professional to make a positive difference and support real outcomes for Lilly through activities on the Global Bio-Medicines Med Affairs Team. Given the breadth of the team, and the volume and scope, this position requires previous Lilly experience within the Biomed global team space and advanced skills in the areas of communication, organization, problem-solving, international travel and meeting logistics. The role requires a skilled professional given the exposure s/he will have to external partners and confidential information. This position is business critical to ensuring the success and efficiency of team members who are dedicated to expanding Lilly s product pipeline. This position supports the travel and meeting logistics for domestic and international trips for Lilly participants. Demonstrated ability to effectively managing multiple business partners within a globally diverse team is essential.

Key Responsibilities:
Communication/Interaction  Needs to effectively communicate and interact with others

  • Verbal and written skills  creates, edits and/or proof-read communications for others
  • Listening and understanding  seeks information to enhance understanding
  • Conflict resolution  deals respectfully with others; attempts to resolve personal conflicts without intervention
  • Shared learning  communicates established processes and procedures
  • Communicates regularly with the business partner to keep him/her informed of department or other important activities
Critical Thinking and Problem Solving - Should be able to identify and resolve problems through research, analysis and testing of alternative approaches and solutions.
  • Anticipates and solves problems that occur
  • Defines problems and implements solutions  able to break down problems and address the root cause
  • Innovation and continuous improvement  adapts and improves established approaches to work
  • Challenges the status quo and recommends alternative solutions.
Business Technology
  • Stays abreast and utilizes technology to optimize efficiency. This may include utilizing technology to produce documents, satisfy meeting needs, communication tools, etc.
  • Creates, maintains and utilizes technology effectively to manage group lists, databases, collaboration sites, etc.
  • Assists team members in utilizing and staying current on technology
Routine Duties
  • Manages time to meet the multiple demands of the job
  • Proactively maintains daily calendars of business partners, includes scheduling ad hoc and recurring meetings
  • Arranges travel for key department members for attendance at internal/external meetings, global congresses, etc.
  • Anticipates travelers  individual needs and preferences to ensure compliance to Lilly Travel Policies and Procedures.
  • Plans meetings and events of various sizes at both offsite and onsite locations
  • Maintains, handles, and processes confidential information
  • Serves as a backup for other administrative personnel
  • Represents the administrative staff or the department on task forces or committees
  • Creates, updates and maintains area s shared information, including posting monthly reports and schedules to website, database, collaboration site, etc.
  • Prepares expense report requests for business partners
  • Partners with corporate procurement on team deliverables including priority purchase order processes
  • High School Diploma/GED
  • Must have at least 10-15 years of recent Administrative Assistant experience within a large corporate setting, preferably with recent global team and Biomedicines experience.
  • Completion of Post Offer Exam, Completion of Work Simulation or Completion of Administrative Skills Testing if applicable.
  • Qualified candidates must be legally authorized to be employed in the United States. Lilly does not anticipate providing sponsorship for employment visa status (e.g., H-1B or TN status) for this employment position.
  • Demonstrated ability to communicate effectively, both written and verbal, including ability to develop presentation or training materials and deliver them to large global community audience
  • Demonstrated ability to prioritize and handle multiple tasks using good planning and organizational skills
  • Demonstrated ability to work across functions and across global organizational units to get input, resolve differences and achieve results
  • This position is located at Lilly Corporate Center, Building 88
  • Occasional overtime may be required
  • Lilly is an EEO/Affirmative Action Employer and does not discriminate on the basis of age, race, color, religion, gender, sexual orientation, gender identity, gender expression, national origin, protected veteran status, disability or any other legally protected status.


Indiana, United States

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