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Administrative Assistant II - United States  

Charles River (company)


Posted on : 08 June 2017

Project Description

Provide administrative support to manager(s) and their organizations.

  • Receive and distribute mail. Take phone messages. May screen delivered mail and phone calls and may screen manager's e-mail.  Handle routine matters or refer them to appropriate parties for action.
  • Relay information and requests to department members; coordinate and follow-up on action items as needed to ensure completion. 
  • Collate and distribute information.
  • Prepare routine documents and forms as requested.
  • Handle special projects and duties as needed (for example, data collection, report creation, database maintenance, contacting personnel for routine updates, etc.).
  • Establish and maintain files.  May handle confidential files.
  • Make meeting and travel arrangements.
  • Answer questions and provide assistance relating to office operations and established policies and procedures.
  • Assist with phone coverage for others as needed.
  • May greet visitors, set up and maintain management calendars, prepare expense reports, handle scheduling for one or more conference rooms, order office supplies, ensure office machinery is maintained and/or handle mail and shipping activities for the department.
  • Perform all other related duties as assigned.

  • Education:  High School or G.E.D. and specialized secretarial training beyond High School.  Associate’s degree (A.A. /A.S.) or equivalent from two year college preferred.
  • Experience:  Two to Four years related experience.
  •   An equivalent combination of education and experience may be accepted as a satisfactory substitute for the specific education and experience listed above.
  • Certification/Licensure:  None.
  • Other:  Ability to prioritize and multi-task. Good keyboarding skills, proficient in utilizing personal computer, e-mail and standard office software packages (word processin, spreadsheet, presentation, database). Understanding of company policies and practices.

Equal Employment Opportunity
Our company is an Equal Opportunity Employer M/F/Disabled/Vet