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Administrative Assistant -FDE - United States  

Lilly (company)

Posted on : 15 April 2017

Project Description

Administrative Assistant -FDE
United States
At Lilly, we unite caring with discovery to make life better for people around the world. We are a global healthcare leader headquartered in Indianapolis, Indiana. Our 39,000 employees around the world work to discover and bring life-changing medicines to those who need them, improve the understanding and management of disease, and give back to our communities through philanthropy and volunteerism. We give our best effort to our work, and we put people first. We’re looking for people who are determined to make life better for people around the world.
This FDE position is within Lilly Research organization (BioTDR) providing administrative support to members of the leadership group as well as the scientific staff. Additionally, this individual will partner with other AAs in the BioTDR/AME group to provide necessary backup administrative support.

Key Objectives/Deliverables:
  • Recruiting & Staffing including scheduling interviews, communicating with candidates and on-boarding.
  • Travel arrangements for Leadership.
  • Event management, including scheduling and setup of recurring/ad hoc meetings including technical team meetings and departmental seminars, and backup coordination for internal and external speakers.
  • Office Management including supplies, equipment, space management, mail sorting, and staff support.
  • Backup calendaring support for business partners (CSOs and Research Fellows) and ad hoc support to the scientific staff.
  • Backup Sharepoint Site management to facilitate storing and sharing of information.
  • Provide other backup support as needed to BioTDR/AME Administrative Assistant
  • High-School/ GED
  • Qualified candidates must be legally authorized to be employed in the United States. Lilly does not anticipate providing sponsorship for employment visa status (e.g., H-1B or TN status) for this employment position
  • Excellence in Microsoft Office programs and other standard Lilly-supported software as well as Audiovisual set-up for meetings.
  • Excellent organizational skills, professionalism, and attention to detail and accuracy, as demonstrated by abilities to prioritize, problem-solve and multi-task, with strong focus on helping partners and customers.
  • Ability to handle and protect confidential information.
  • Strong teamwork/interpersonal skills, acknowledged team player with excellent interaction and communication skills, and a proactive, can-do attitude.
  • 1-3 years of prior experience supporting scientific staff as an administrative assistant with a strong performance track record.
    Strong internal network to identify solutions for various business partner needs/requests.
  • This position is not permanent. It is for a fixed duration of two years with potential to extend annually for up to 4 years.
  • Lilly is an EEO/Affirmative Action Employer and does not discriminate on the basis of age, race, color, religion, gender, sexual orientation, gender identity, gender expression, national origin, protected veteran status, disability or any other legally protected status.
  • Lilly earns consistent and wide recognition for creating an exceptional work environment:
    • Business Week magazine 50 Best Places To Launch A Career™
    • FORTUNE America’s Most Admired Companies™
    • FORTUNE 50 Best Companies for Minorities™
    • Working Mother 100 Best Companies for Working Mothers™
    • Industry Week magazine 100 Best-Managed Companies™
    • Science magazine Best Companies for Scientists™