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The role is responsible for the independent delivery of profound administrative services in a local and a global context and the coordination of specific communication matters related to Elanco External Manufacturing (EEM). The position holder supports specific projects from an administrative perspective and is a resourceful and trustworthy team player who likes to work independently.
90% General administrative support: Take care of all general administrative tasks and maintain administrative processes, e.g.
manage calendar of Sr. Director Elanco External Manufacturing
arrange business trips and handle the travel expenses for the EEM leadership team
organize meetings and events for the EEM leadership team, incl. writing of minutes
write correspondence independently and prepare presentation drafts for Sr. Director EEM
support departmental hiring activities (inviting candidates for interviews, compiling interview agenda etc.) and administrative onboarding of new hires in EEM
participates in projects and leads administrative aspects
Sharepoint administration and filing
inform, advise and support the team and employees from outside the team on processes, guidelines and services that are specific to the department
supports optimization of current processes and/or introduction of new or modified processes
Compliance: drives compliance initiatives in EEM
10% Communication support:
Help develop and implement internal EEM communication materials.
Coordinate cascade of communications to site, network with communication responsible at other hubs.
Support key events such as town halls and/or leadership events etc.
Commercial training or equivalent (e.g. other vocational qualification, must have very good administrative skills/experience).
Experience as „Administrative Assistant“ or additional career training.
High proficiency in written and spoken English.
High level of self-motivation and proactivity.
Excellent organizational skills.
Flexible and agile personality.
Strong communication and interpersonal skills.
Knowledge of other languages (e.g. German, French) advantageous.
Reports to: Sr Director – Elanco External Manufacturing (EEM)
Location: Basel, Switzerland
Travel requirements: occasional (<5%)
Detail requirement and what we offer
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