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Administration Assistant - Australia  

Lilly (company)

Posted on : 18 May 2017

Project Description

Administration Assistant
New South Wales
Lilly is a top 10 global pharmaceutical company, dedicated to creating medicines that help improve peoples' quality of life for more than 135 years. At the heart of Lilly's operations are its core values – excellence, integrity and respect for people and these are reflected in business practices that include strong governance principles, the ethical development of medicines, transparency and ethical product promotion.
The Administration Assistant is accountable for providing administrative support predominantly across five teams namely, Finance, Corporate Affairs, Ethics and Compliance, Human Resources and Legal team. It will also provide support to the General Manager's EA as necessary. This position will partner within the areas to provide a broad range of information and services, including providing support in key administration activities as required. This role also has the responsibility for administering and managing processes/systems for the entire affiliate that are under the ownership of Finance, HR and Legal.

  • Create purchase orders and vendor set up
  • Organise & coordinate internal and external meeting arrangements
  • Responsible for record management
  • Act as Department Record & Information Management (DRIM) steward
  • General administrative support as required including stationery supplies
  • Provide leave back up support for Executive Assistant: CAMA, Legal and E&C (including travel)
  • Backup only Relief Reception which Rotates amongst other Admins
  • And additional administration/support tasks as required
  • Primary contact/steward for maintaining system for contract management
  • Program Administrator for credit card application, increases and cancellations
  • Learning &Development (Training) administration, including all related activities beyond classroom training
  • Recruiting administration, including travel
  • On-boarding New Starters
  • Act as Principle Record & Information Management (PRIM) for the affiliate
  • Serve as the Regulus contact/steward
  • And additional projects for process/system operations the affiliate requires

Critical Skills/Attributes:
  • Works independently with little or no guidance from others
  • Prioritisation: able to cope with multiple demands and prioritise appropriately
  • Flexibility and agility to shift with moving priorities and align resources accordingly
  • High attention to detail
  • Collaboration: ability to work cross-functionally
  • Ability to work in a team environment
  • Work style: Professional, methodical approach with a ‘can do’ attitude
  • Strong administrative skills including Microsoft Word, Excel, PowerPoint and Outlook, SAP
  • Clear and professional written & oral communication

Prior Knowledge or Experience:
  • Previous experience as an Administration Assistant supporting a large team in a fast-paced environment is essential
  • Previous experience in managing the rollout of processes across multiple functions