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Lilly is a top 10 global pharmaceutical company, dedicated to creating medicines that help improve peoples' quality of life for more than 135 years. At the heart of Lilly's operations are its core values – excellence, integrity and respect for people and these are reflected in business practices that include strong governance principles, the ethical development of medicines, transparency and ethical product promotion.
The Administration Assistant is accountable for providing administrative support predominantly across five teams namely, Finance, Corporate Affairs, Ethics and Compliance, Human Resources and Legal team. It will also provide support to the General Manager's EA as necessary. This position will partner within the areas to provide a broad range of information and services, including providing support in key administration activities as required. This role also has the responsibility for administering and managing processes/systems for the entire affiliate that are under the ownership of Finance, HR and Legal.
Create purchase orders and vendor set up
Organise & coordinate internal and external meeting arrangements
Responsible for record management
Act as Department Record & Information Management (DRIM) steward
General administrative support as required including stationery supplies
Provide leave back up support for Executive Assistant: CAMA, Legal and E&C (including travel)
Backup only Relief Reception which Rotates amongst other Admins
And additional administration/support tasks as required
PROCESS AND SYSTEM OPERATIONS RESPONSIBILITIES:
Primary contact/steward for maintaining system for contract management
Program Administrator for credit card application, increases and cancellations
Learning &Development (Training) administration, including all related activities beyond classroom training
Recruiting administration, including travel
On-boarding New Starters
Act as Principle Record & Information Management (PRIM) for the affiliate
Serve as the Regulus contact/steward
And additional projects for process/system operations the affiliate requires
Works independently with little or no guidance from others
Prioritisation: able to cope with multiple demands and prioritise appropriately
Flexibility and agility to shift with moving priorities and align resources accordingly
High attention to detail
Collaboration: ability to work cross-functionally
Ability to work in a team environment
Work style: Professional, methodical approach with a ‘can do’ attitude
Strong administrative skills including Microsoft Word, Excel, PowerPoint and Outlook, SAP
Clear and professional written & oral communication
Prior Knowledge or Experience:
Previous experience as an Administration Assistant supporting a large team in a fast-paced environment is essential
Previous experience in managing the rollout of processes across multiple functions
Detail requirement and what we offer
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