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Administration Assistant Australia,  


Posted on : 18 May 2017

Project Description

AutoReqId 33536 Title Administration Assistant City Sydney State / Province New South Wales Country Australia Company Overview Lilly is a top 10 global pharmaceutical company, dedicated to creating medicines that help improve peoples' quality of life for more than 135 years. At the heart of Lilly's operations are its core values  excellence, integrity and respect for people and these are reflected in business practices that include strong governance principles, the ethical development of medicines, transparency and ethical product promotion. Responsibilities The Administration Assistant is accountable for providing administrative support predominantly across five teams namely, Finance, Corporate Affairs, Ethics and Compliance, Human Resources and Legal team. It will also provide support to the General Manager's EA as necessary. This position will partner within the areas to provide a broad range of information and services, including providing support in key administration activities as required. This role also has the responsibility for administering and managing processes/systems for the entire affiliate that are under the ownership of Finance, HR and Legal.ADMINISTRATION RESPONSIBILITIES: Create purchase orders and vendor set upOrganise & coordinate internal and external meeting arrangementsResponsible for record managementAct as Department Record & Information Management (DRIM) steward General administrative support as required including stationery suppliesProvide leave back up support for Executive Assistant: CAMA, Legal and E&C (including travel)Backup only Relief Reception which Rotates amongst other AdminsAnd additional administration/support tasks as requiredPROCESS AND SYSTEM OPERATIONS RESPONSIBILITIES:Primary contact/steward for maintaining system for contract management Program Administrator for credit card application, increases and cancellationsLearning &Development (Training) administration, including all related activities beyond classroom trainingRecruiting administration, including travelOn-boarding New StartersAct as Principle Record & Information Management (PRIM) for the affiliateServe as the Regulus contact/stewardAnd additional projects for process/system operations the affiliate requires 33536BR Basic Requirements: Education and Experience Critical Skills/Attributes: Works independently with little or no guidance from others Prioritisation: able to cope with multiple demands and prioritise appropriately Flexibility and agility to shift with moving priorities and align resources accordinglyHigh attention to detailCollaboration: ability to work cross-functionallyAbility to work in a team environmentWork style: Professional, methodical approach with a can do  attitudeStrong administrative skills including Microsoft Word, Excel, PowerPoint and Outlook, SAP Clear and professional written & oral communication Prior Knowledge or Experience: Previous experience as an Administration Assistant supporting a large team in a fast-paced environment is essentialPrevious experience in managing the rollout of processes across multiple functions

Locations

New South Wales, Australia

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