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A Bilingual Executive Assistant (English) W/M - France  

ADOCIA (company)


Posted on : 14 May 2017

Project Description

Company presentation :                           
  • Our company  is a clinical-stage biotechnology company that specializes in the development of innovative formulations of already-approved therapeutic proteins. 
  • Our company's insulin formulation portfolio, featuring four clinical-stage products and one preclinical product, is among the largest and most differentiated in the industry.

Job presentation :                           
  •  A BILINGUAL EXECUTIVE ASSISTANT (ENGLISH)  for a 9-month fixed-term contract to cover maternity and parental leave
  •  Your role consists of assisting the Deputy General Director as well as a team of Scientific Directors, performing all administrative tasks in order to optimize their activity. Your main missions would be as follows:
    • Managing the Director's agenda,
    •  Organizing logistics and travel for the Director and the R&D team both in France and internationally (hotel, flights, train, taxi…),
    •  Taking charge of organization of exterior events (registrations for conferences, communicating with organizers), 
    •  Event management (organization of seminars, teambuilding and social events, reserving locations, catering…),
    •  Establishing and enforcing a calendar of recurring annual events, 
    •  General administrative duties (typing, formatting documents, ...) and relaying information in both English and in French (e-mail, notes, fax, scan),
    •  Editing and diffusing confidential scientific documents (presentations, notes, reports…),
    •  Organizing visits of consultants and partners (travel, hotel),
    •  Liaising with the Director's outside partners. 

Profile :                           
  • With a higher education qualification in a relevant field (Bac+4/Bac+5), the ideal candidate would have previous experience in a similar role, as well as excellent computer skills (MS Word, Excel, PowerPoint).
  •  This role requires a perfect mastery of both English and French. 
  • Applications from candidates whose first language is English would be particularly welcome.
  •  The successful candidate will exercise the utmost discretion regarding confidential information, possess the ability to work efficiently and independently, be resourceful and take initiatives where appropriate. He/She would also display excellent interpersonal and communication skills.