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Summary

The Offer is: Management, HR, Finance, Event, Project, Administrative Support (EN, FR, SP, NL) Interrnational Oriented - Leadership; Professional Commited, Highly Motivated Sense of Responsibility, diplomacy, proactivity, dynamism, negotiation, communication, confidentiality, efficiency, priority, organization, coordination, accuracy, creativity, independent as team-work The Experience environments : Hospitality, PR, Marketing, HR, Pharmaceutical Research, EC&EU Agency Successful EU HR Assistant candidate Spain (2008/09) - Luxembourg (2011/03-2015) -Constant self-learner: EU Staff Regulation & L&D oriented (intensive HR, IT, Languages training) -GCP & other specific clinical research trainings (GSK, Pfizer, Brunel 2012) -IT Tools- proficient: -Advanced Microsoft Office 2010-Word, Excel, Pwpt -2013; EC 2012 & EU Training Passport (2008/2015) -HR, financial, project, (legal) document, research databases These experiences help me to understand how important it is for stakeholders to be well-informed, to be accurately served according to their needs and for their best satisfaction. It is equally important how that management support, creativity maintain their goals of keeping high level standards. Being a member of your Team would not only be an interested professional challenge but also pleasure to work in a worldwide multicultural contextual environment. I look forward to the opportunity of a personal interview to explore the possibility of a future collaboration.

Experiences

Past Experience

  • Interim Secretary - H2020 - Heating & Cooling-replacement
    January 2017 --- February 2017
    Administrative support to the Heads of Unit/Sector & team for the organization of meeting, mission, document management

  • Interim Secretary to the Deputy Director-General & Assistant-replacement
    December 2016 --- December 2016
    Replacement Administrative support to the Office of the Deputy Director-General - Agriculture & Rural Development - for the organisation of meetings, missions, briefings, document management

  • Interim Secretary to the Directorate - Neighbourhood Southern-replacement
    September 2016 --- November 2016
    Administrative assistance to the Director and Units for the organisation of meetings, missions, document management

  • Interim Secretary-replacement
    August 2016 --- August 2016
    Administrative support to the Head of Unit & Team : meetings, document, office management

  • Interim Secretary-replacement
    July 2016 --- July 2016
    Administrative support to the Head of Unit & Team - Regio C1 - Coordination, Relations with the Court of Auditors and Olaf - 1 month replacement

  • Interim Secretary to the Head of Unit & Team
    April 2016 --- June 2016
    Administrative support: mission, meeting, document, office management

  • Secretary to the CEO-Interim
    April 2016 --- April 2016
    Replacement - part-time Administrative support to the CEO

  • Consultant - Clinical Project Assistant
    January 2016 --- March 2016
    Administrative assistance to clinical trials

  • Interim Secretary to the Director, Heads of Unit & Teams (replacements)
    May 2015 --- December 2015
    End due to EC 6 months interim rule with compulsory Interruption of min. 1 month from 7/11 to 16/12/2015 -DG External Development & Cooperation -DG Justice - Criminal Justice Directorate -DG Competition - State Aids - Post, Health, Transport, Other Services -EEAS - EU External Action Service -Administrative support for setting-up a new Unit & to the Finance, Contracts Unit, for organizing Meetings, missions, Document, Case support, HR & training

  • Interim Secretary
    July 2014 --- December 2014
    End on 22nd December 2014 for EC 6 months interim rule -OLAF – Communication & Training Unit - 2 months -DG MARE - Mare Fisheries Conservation & Control Atlantic & outermost regions Unit - 2 months -DG Internal Market-Secretary to Director & Deputy Director-General - 2 months Administrative Support for organizing meetings, missions, events, promotional items, time & training management, briefings & document management, internal procedures

  • Interim Business Unit Coordinator
    May 2013 --- May 2014
    interim-replacement-end for newly restructuration Financial & administrative assistance to Benelux Directors & Sales Team, Consultants: - Monthly Financial Closings & Forecasts, operating accounts, invoicing & follow-up - Client Contracts/contacts; Meetinsg; database update - Travel arrangements, trainings, holidays, absences

  • Secretary - Temporary Agent
    November 2009 --- June 2012
    Administrative support to the Head of Unit and to the Desks’ Team for the organization of : -Workshops, Summits (G20), Meetings, missions, agenda, expenses, document management -HR : Recruitment (restructuration), Training, assessment

  • Secretary - Contractual Agent
    July 2005 --- November 2009
    Administrative support to Heads of Unit/Sector/Financial & Project Officers for organizing Youth Programme Calls for proposals: -Project assessment, contract, financial commitment, meetings, missions, document, daily tasks -HR & training, assessment incl. recruitment support – Agency setting-up

  • Outsourced Clinical Trial Assistant
    June 2004 --- May 2005
    Administrative management, technical & logistic assistance to Clinical Research Co-ordinators for world wide vaccine clinical trials: teleconferences, meetings, presentations, database, archiving

  • Executive Assistant Regulatory Affairs to Director Europe
    September 2003 --- March 2004
    Executive Assistant Regulatory Affairs to Director Europe

  • Secretary - Auxiliary Agent
    September 2000 --- August 2003
    Joint Interpreting & Conference Service Auxiliary Secretary to 5 to 11 Interpreting Heads of Unit in Secretariat of Office of the Interpreting Director Administrative support for : -Organisation: meetings, pedagogic assistance travels, appointments -Office assistance : database, expense sheets, presentations, telephone, mailings, letters -Career development & trainings' administrative support : Audition & Evaluation reports of the interpreters; Personal Files: database, part-time & holidays requests…

  • Phase IV Drug Supply Assistant
    April 2000 --- August 2000
    Logistics, accounting, hospitals contacts in the frame of Phase IV

  • Recruitment Assistant - Clinical Trials
    June 1993 --- March 2000
    - International Recruitment, Selection, screening support according to Protocols - Broadcast clinical trials - Accurate information about criteria, process, protocols, mailings - Organization of schedules, appointments - Coordination with para/medical staff - Manage & test a new trials recruitment database; filing system -Continuous update trainings

  • Executive Secretary
    November 1992 --- June 1993
    Administrative support for the accounting, events organisations, logistics, co-ordination restaurants in Europe, Staff Administration (payroll, absences…)

  • Executive Assistant -Head Hunters
    January 1992 --- June 1992
    Applications' evaluation, CV, reports, Contacts with candidates; Clients contacts, office management, Accounting

  • Assistant to the Marketing Team
    September 1991 --- December 1991
    Marketing Support : Sponsorship Impact on Sport Events

  • Secretary & Accounting Assistant
    February 1990 --- March 1991
    Assistant to the General & Financial/Seminar Managers for the 3 seasons dealing with : -administrative & financial issues, coordination of all Departments, i.e. especially with Seminars, Entertainment, Local Staff (payroll, mobility, well-being), Accommodation, Beverage, Sports, excursions, … -Accounting seasonal closings  Accounting Officer i.e. : -Management of financial operations, such as processing & validating payments & reimbursements; -Handle financial accounts, incl. departments, internal credit cards management, bank transfers & closing of accounts on daily, weekly, monthly, seasonal basis

  • Secretary attached to the Personnel Department & All-Round
    September 1989 --- February 1990
    Administrative support to the Personnel Manager i.e. vacancy notices & their publication, information to candidates/staff, appointments, files for the interviews, reports, database, payroll…

Knowledge

LinkedIn Assessment :
RecruitmentEU HR Assistant reserve listsTime ManagementPatient recruitmentPharmaceutical IndustryClinical researchDatabasesEuropean UnionRecrutementRessources humainesGestion du tempsmanagementInternational DevelopmentForeign LanguagesFrench (Belgian native); Advanced English/Spanish/Good DutchExecutive Management SupportCorporate EventsPlanning & Execution of EventsCorporate MeetingsManaging MeetingsEvents, Seminars, Projects, Finance organization & management supportTravel & TourismHotel AdministrationHospitalityBudget ManagementHuman Resources

Education

  • Secretary in Assistant administratif et techniques de secrétariat, général from ECSEDI in 1989
  • Social Communication in Public Relations, Journalism, Advertising from IHECS in 1987

Training and Certification

  • Human Resources Assistant Reserve List - AST4/5 Certification
  • Human Resources Assistant Reserve list-AST3 Certification

Languages

BrightOwl Assessment:
Self Assessment:
French
Native
Dutch
Professional Proficiency
English
Full Proficiency
Spanish
Professional Proficiency

Area / Region

Brussels, Belgium

Others

Driving License
  • Yes