Assistant to CEO
Since January 2015
- Support to negotiations and new strategic products: gather information, prepare analysis and reports, check estimations, and prepare the necessary corporative documents. - Active and Proactive involvement in administrative tasks, such as e-mails, phones and correspondence. This means summarizing, proposing solutions and options. - Organization of the agenda of the CEO (appointments, meetings) and his travel arrangements. - Relationship with strategic customers, partners and stakeholders, as well as the international sites. - Preparation of tenders and offers for national and international customers, both public and private. - Creation and implementation of the internal communication strategy, in order to align the different areas with global strategy of the company and get their involvement. For example: newsletter, multidisciplinary fora, face-to-face meetings.
Conference & Events Officer
July 2010 --- January 2015
- Management and organisation of scientific events: congresses, workshops, meetings, seminars, product demos, roadshows, etc. - Management of sponsorship and grants for events. - Organisation of events for internal public. - Participation in internal communication of the company (weekly newsletter, internal messages, collaboration in the creation of the communication strategy). - Participation in the organisation of institutional visits. - Assistance in other communication issues of the department (press releases, press conferences and activities for science divulgation, among others).
Systems Biology Program Secretary
September 2006 --- June 2010
• National and international events organisation (external public): seminars, conferences, workshops, meetings, parallel activities, etc. • National and international activities organisation (internal public): kick-off, follow-up and end of project meetings, team building, etc. • Follow-up of the budgets of different projects of the program. • Support in HR forecast of the research teams. • Publications and events data base update. • Support in confection and organisation of research proposals for national and international funding achievement.
Assistance to LRV Direction
September 2000 --- August 2006
• Organisation of official institutional and governmental visits. • Organisation of Direction Committees and other similar meetings (team meetings, with partners and Clients). • Preparation of presentations for events (technical and commercial, of project and product). • Relationship with media. • Participation in the tramways international internal magazine confection. • Interface between Project Managers (Tram BCN I y II / Dublin / Tenerife / Madrid) and the Direction Committee, Client and the rest of the teams. • Personal Assistance to directors and other expatriated team members. • Management of technical, consumable and office material of tramways department BCN. • Translation of technical and contractual documents of LRV projects (tenders, Project Management Plans, drawings, specifications, test processes, etc.) • Participation in the preparation of Tenerife and Metro Ligero Madrid Tenders, as well as of requests for public funding. • Contractual documentation follow-up and organisation.
AdaptabilityAssertivenessAttention to detailCollaborationCommunicativeCritical thinkingCuriosityDominanceEfficiencyFlexibilityIndependenceKindnessOptimismOrganizationProactivityProblem solvingResult OrientedSelf-confidenceService orientedSociabilityWillingness to compromiseTrust
NegotiationBudgetsCommunication SkillsCustomer ServiceEvent ManagementInternational RelationsmanagementMarketingMarketing CommunicationsMicrosoft OfficeMS ProjectMultilingualOutlookPhotoshopProject CoordinationProject PlanningPublic RelationsTeam BuildingTime Management
Skills and Expertise
Analytical skills Develop protocolsAchieve sales objectivesAct as the main line of communication between the sponsor and the investigatorAdminister logisticsAdminister supply requestAdministrative supportAnalyze data/information to determine potential relationships.Answer, transfer and handle incoming calls as needed.Analyse growth / improvement potentialAttend at steering committee meetingsCollaborate with PI and institution to respond to any audit findings and implement-approved recommendations.Collaborate with project teamCommunicate effectively on different company levelsCommunicate with investigatorCommunicate with sponsorCommunicationConduct post-marketing surveillance studyCoordinate logisticsCoordinationCreates a collaborative team environmentDesign information leafletDesign marketing advertismentsDetermine needsDetermine potential relationshipsDevelop business planDevelop marketing strategiesDevelop strong internal relationships with stakeholdersEstablish professional relationships with partnersFacilitate sponsor monitoring visitsFinancial reportsFinancial administrationGeneral office managementLiaise with professionals in other divisions of the company as requiredMaintain strong relationshipsManage budgetsNegotiate budget Negotiate payment schedulesNegotiationNetworkOffice managementObtain grantsOrganise meetingsOrganise steering committeePlan work to meet objectives and deadlinesPrepare final reportPrepare investigator brochuresproject managementPromotional materialsProvide support for scientific and/or technical projectsResolves queriesSchedule sponsor monitoring visitsSelect sitesSolve problemsTranslate strategy into operational plansWork under specific instructions
BA in Public Relations and Marketing Management from University of Wales, Cardiff in 2009
Bachelor in Public Relations and Marketing Management from University of Wales in 2008
(not finished) in French Philology from Universitat Autònoma de Barcelona in 2001